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To: Steven sarkozy, City Manager From:, Steven D. Gatlin, Director of Public Works NE CITY COUNCIL STORK To PoLI CY ENGINEERS Date: April 14, 1993 SESSION CONSIDERATION FOR AMENDMENT FOR SELECTING AND RETAINING CONSULTING Background@* In 1990, the City Council adopted a policy for selecting and retaining consulting engineers. The policy was used as a basis for selecting the three existing municipal engineering consultants who serve Roseville in our municipal engineering pool& The process was also used to select one soil and geotechn ical engineering firm which provides these services to the citye The policy provides that the initial selection shall be for a period of three years and after the three year contract period expires, a new selection process must be repeated. We would have the option of retaining the same three firms, adding new firms to the pool to replace existing firms, or amending the policy. It is suggested that the policy needs minor amendments to "fine tune" the process to provide better engineering services while maintaining competitive fees Initially, staff found that while we were generally well served with the three general municipal engineering firms in a pool. concept, limiting our selection of firms to just the pool prevented us from optimizing available technical expertise in specific project specialties. Initially, the process we used to select the firms required that each of the. three .firms be able to provide the full spectrum of required engineering services. To meet our needs, if the firms did not have in�house expertise , they formed joint ventures with other firms to provide the outside services not available within the firm. While this approach provided the full range of services from Bach firm,, it limited the city's ability to select firms from outside the pool to provide these services if desired. We believe a more appropriate method of handling this would be to increase the number of firms in the pool but use a similar process to initially- establish the pool. This will allow us to have more than one firm to select from for individual,, technical projects requiring certain specific expertise. This was quite often what happened during the past three years when specific, technical services were, regUired . For example,, in looking at design of water and sewer pumping facilities s, several of the