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0:1 Date: 7/21/2003 Item o: M. R. Department-Approval: Manager Approved: Agenda Section: CVA a&,O) Presentations Item Description: Discussion on the 2004 Budget Targets and Review Process Introduction At the April 28, 2003 Council Meeting, the Council held a brief discussion on the 2004 Budget. The meeting included a discussion on the Council's spending targets. The meeting was intended to provide guidance to Staff in preparing and submitting a recommended budget. During the discussion there was a viewpoint expressed that it would be desirable to hear from the general public with regards to their expectations for the upcoming year, before setting final spending amounts. In addition, it was understood by Staff that the following preliminary viewpoints were expressed by a majority of the Council: 1 ) The desire to keep the overall tax levy and budget at current levels,, with the exception of the voter - approved costs including the new debt levy and any additional operating costs directly related to the new public safety and public works expansions. 2) The desire to have Staff present a line -item budget within existing organizational units, at a level of detail that exists with current budget workpapers. 3) The desire to have budget data to include the following information: a) 2000 actual costs b) 2001 actual costs c) 2002 actual costs d) 2003 adopted budget e) 2004 recommended budget 0 2004 -2007 projected budget Staff expects to submit a proposed budget by the end of Judy. The budget document will include an Executive Summary section that details the major changes from the previous gear's budget. In addition, an alternative spending plan will be submitted that will address the impact of state - aid cuts, and Suggested Structural changes in City programs and services.