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2 . Buri n g the progress of the work on the Project(s), the City authorizes its Project <br />Engineer to request in writing specific engineering andlor technical services from <br />Mn/DOT, pursuant to Minnesota Statutes Section 16 1.39. Such services maybe <br />covered by other technical service agreements. If MnIDOT farm shes the services <br />requested, and if MnIDOT requests reimbursement, then the City will promptly <br />pay MnIDOT OT to reimburse the state trunk highway fund for the full cost and <br />expense of furnishing such services. The hosts and expenses will include the <br />current MnIDOT 1 abor additives and overhead rates, subject to adjustment based <br />on actual direct costs that have been verified by audit. Provision of such services <br />will not be deemed to make Mn/DOT a principal or co- principal with respect to <br />the Project(s). <br />C. LETUN . The City will prepare construction contracts in accordance with <br />Minnesota law and applicable Federal laws and regulations. <br />1. The City will solicit bids after obtaining written notification from Mn/DOT that <br />the Federal Highway Administration ("'FHWA"') has autho ri zed the Project(s). <br />Any Project(s) advertised prior to authorization will not be eligible for federal <br />reimbursement. <br />2. The City will prepare the Proposal for Highway Construction for the construction <br />contract, which will include all of the federal-aid provisions supplied by <br />MnIDOT. <br />3. The City will prepare and publish the bid solicitation for the Project(s) as <br />required by state and federal laws. The City will include in the Solicitation the <br />required language for Federal -aid construction contracts as supplied by Mn/DOT. <br />The solicitation will state where the proposals, plans, and specifications are <br />available for the inspection of prospective bidders, and where the City will <br />receive the sealed bids. <br />4. The City may not include ocher work in the construction contract for the <br />authorized Projects) without obtaining prior notification from Mn/DOT that such <br />work is allowed by FHWA. Failure to obtain such notification may result in the <br />loss of some or all of the federal funds for the Project(s). <br />5. The City will prepare and sell the plan and proposal packages and prepare and <br />distribute any addendums, if needed. <br />6- The City will receive and open bids. <br />7 . f tee- the bids are opened, the City o unci 1 will consider the bids and will award <br />the bid to the lowest responsible bidder, or reject all bids. If the construction <br />contract contains a goal for Disadvantaged Business Enterprises, the City will not <br />award the bid until it has received certification of the Disadvantaged Business <br />k 0 <br />( %. In DOT A uvement No- 84215 ) <br />N : FcdAld D('11 DU P A gencw A; rcem en t & Letter -Merge Teen plate. doc 2 27 03, Pan 2 <br />