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k" REQUEST FOR COUNCIL ACTION Date: 01/24/11 Item No.: 12 . d City Manager Approval Item Description: Consider Adopting a 2012 Budget Calendar 11 BACKGROUND 2 In an effort to better coordinate the budget decision-making process, the City Council is asked to consider 3 adopting a 2012 Budget Calendar. Adhering to a budget calendar demonstrates that the Council and Staff 4, are committed to a budget process that ensures transparent discussions and informed decisions. It can also 5 be used to ensure opportunities are created for stakeholders and interested parties to participate in the 6 budget process. "7 8 Mayor Roe recently provided Staff with a draft outline of what the budget calendar might look like. .A copy 9 of the draft outline is attached. After reviewing the draft outline and considering various budget processes '10 used in prior years, Staff offers the following suggestions for additional consideration: 11 12 In adopting the Budget Calendar/Work Plan, the Council is asked to agree on the supporting 13 documentation that ought to be used for making budget decisions. 14, The Council should incorporate the outcomes that result from the upcoming Council 15 worksessions/strategic planning sessions. 116 The Council should incorporate the results of the citizen survey. 1 ��7 The Council may want to consider revising the City's Strategic Plan. 11 111"":1'11 The Council should review and adopt the 10-year Capital Improvement Plan. 119 2o There may be further modifications needed subject to Council direction. 21 POLICY OBJECTIVE 22 Adopting a budget calendar helps establish a commitment to an effective budget process. 23 FINANCIAL IMPACTS 24, Not applicable. 25 STAFF RECOMMENDATION 26 Staff recommends that the Council adopt the 2012 Budget Calendar. 27 REQUESTED COUNCIL ACTION 28 Motion to approve the 2012 Budget Calendar as amended if necessary). 29 Prepared, by: Chris Miller, Finance Director Page I of 2