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REQUEST FOR COUNCIL ACTION Date: 1/24/2011 Item No.: 13 . a Department Approval- City Manager A proval , Item Description: Discuss Process for 2011 Work Plan Priorities & Initiatives Sessions =1L 11 2 It is abest practice of governing bodies to annually meet to discuss and establish plans and 3 priorities for the upcoming yea s. In the past two years, the City Council and department heads 4, have met to discuss strategic plans and challenges/issues confronting the city and departments. 5 The Council has set aside two Mondays, January 31 't and February 7th to again engage in this 6 type of planning effort. In order to be most effective, the Council should agree upon the "7 organization of the meeting, the outcomes expected, and what processes to follow to reach the 8 desired outcomes. 9 In previous years, the Council used the Imagine Roseville 2025 (IR 2025) Vision report as the 110 basis for determining the City emphasis that the staff would pursue. It is recommended that the 11 IR 2025 visioning continue to provide the basis for the Council deliberation and direction to 12 staff. As you may know, the IR 2025 report provided broad community goals and more specific 13 strategies. There are 15 broad goals categories and 49 goal subcategories and numerous 14, strategies. Staff believes that given direction from the City Council as to priorities among the 15 various strategies identified by IR 2025, that our departmental strategic plans can identify 116 subsequent specific action steps to further the strategies. In this way, the City Council and staff 1 "7 will set the priorities for the next several years, and have specific action steps that will result in 11 111"":1'11 budget supported implementation — consistent with the community vision. 119 It is suggested that a process whereby the Councilmembers rank the strategies per each goal 20 category will result in a composite ranking for each IR 2025 goal area. Using those rankings, 2 1 the top 3 or 4 strategies would become the basis for development of 5 year strategic plans by 22 departments. Those plans can be developed by staff during the next two months, in advance of 23 the budget cycle. The plans would serve to implement Council priorities during the next two 24, years and beyond. 25 The staff could also rank strategies, as an aid to Councilmembers. Council could then complete 26 their ranking prior to the 1/31 meeting, at which time staff would report on the composite 27 Council rankings, the Council could have a discussion to confirm the rankings as staff direction, 28 and the process could be completed relatively quickly. 29 The remaining time could be spent discussing priorities for 2011. This would include priorities 3o by staff and initiatives/suggestions by Councilmembers. This type of interactive discussion has 3 i been appreciated by both Councilmembers and staff. 32 Page I of 2