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Department Approval <br />l <br />REQUEST FOR COUNCIL ACTION <br />Date.- 4/21/2008 <br />Item No..- 7.d <br />City Manager Approval <br />Item Description.- Approve Contract Extension with Greenhaven Printers <br />=9k 6, 1 <br />2 The City of Roseville communicates news of use and importance to residents through a variety of <br />3 media. The main communication tool is the resident newsletter the "Roseville City News"' (formerly <br />4 known as "The Roseville Wrap"' and "Roseville Newsletter"' . The contract with Greenhaven Printing <br />5 includes a provision to terminate the contract with no penalty to the City with 30 days notice to <br />6 Greenhaven. Also the contract specifies a per issue rate of compensation to Greenhaven. Thus if the <br />"7 City were to publish the newsletter more or less frequently the compensation to Greenhaven would be <br />8 adjusted to reflect that change in frequency. <br />I ('_) At its March 28,, 2005 meeting the council unanimously approved a three year contract with <br />"I'll Greenhaven Printing for graphic design, printing and mailing of the newsletter. Greenhaven Printing, <br />12 1995 County Road B-2 in Roseville, has 39 years of printing experience and operates on modem, high <br />13 quality printing presses. It also has an in-house mailing department which provides cost efficiencies. <br />14 Designer Jane Halbert has redesigned the newsletter giving it a more contemporary appearance. <br />I Greenhaven was able to improve the newsletter and save the city more than a thousand dollars an issue. <br />16 FINANCIAL IMPACTS <br />I ��7 Roseville currently pays $,3,775.38 to print each issue of the City News. This bid was significantly <br />I lower than any other printer that bid in 2005. Greenhaven has offered to extend the contract for two <br />19 years at an increase of $,300 per issue. The increase would be due to the approximate 15-20% increase <br />20 in the cost of paper. <br />2 1 The City Attorney advised staff to solicit two additional quotes for printing and mailing of the <br />22 newsletter. Staff received the following quotes.- Print Craft $,4�,4�80; Anchor Printing $,4�,4�67. Both <br />23 quotes are higher than the offer from Greenhaven Printing. <br />24 REQUESTED COUNCIL ACTION <br />25 A motion authorizing the City of Roseville to agree to a two year contract extension with Greenhaven <br />26 Printing, located at 1995 County Road B-2 in Roseville, for printing of the Roseville City News at a <br />27 cost of $,4,,075.38 an issue. <br />28 <br />Prepared by: Tim Pratt., Communications Specialist <br />Page I of 2 <br />