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1PREQQUEST FOR COUNCIL, ACTION DATE: 11/2 6/90 <br />ITEM NO, <br />I <br />a di <br />Staff is moving aheadwith, a Council Chambers audio/video upgrade <br />pro*ect,. The pr,o"ect will involve 'improvements to enhance the audio/ <br />Video capabl'.1 ities of the, Council Chambers. The major steps in this <br />process are the design of' a system that meets the needs of the Councl"l <br />,and staff',, the technical engineering of the system, bid preparation <br />and evaluation, and, system installation. <br />1-ty the consultant are as follows: <br />U,,, Conduct a, needs assessment to ildentiLfy the audio/visual needs of <br />all Council Chambers use-rs, <br />2 cloord inate, the tiechn, ical engineerl" ng of the system . <br />9 eq <br />31. Prepare, bid specifications and evaluate bids receive.A. <br />4. Monitor system construction to ensure bid compliance, and test all <br />elements of the system to ensure proper operation. <br />1 41 <br />5. Train ing of sitaf f in the operation of the system, <br />0 - <br />The total cloist, for all, phases is $10,7'50., This cost could be reduced <br />somewhat, 'if staff efforts are substituted for a portion of the <br />c I <br />onsultantiqf s hours at various phases,, <br />Motion authorizing the City Manager to slogn a contract with Christophe <br />$I <br />Oace for, consultant services at a cost not to exceed $10,7501 and <br />1i <br />appropriating that, amount from the Communications Fund. <br />