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MEQUEST FOR COUNCIL ACTION <br />-eat"" <br />Date: September 26, 2011 <br />Item <br />City Manager Approval <br />Item Description.- Request For Contract Approval for Architectural Services <br />BACKGROUND <br />On March 21 , 2011 the Fire Department Building Facility Needs Committee presented the <br />following recommendations to the City Council regarding direction for future fire stations. <br />After an extensive evaluation of fire department operations, services offered, current building <br />conditions and shortcomings,, station locations, and future shared services the committee made a <br />recommendation that the fire department move to a single new fire station on the grounds of the <br />current Fire Station 41 at 2701 Lexington Ave. This recommendation would consolidate the <br />department's current three station out-dated model into a centrally located station that would <br />better serve the community both today and into the future. <br />At the March 21 , 2011 City Council meeting, approval was given to the Fire Department to <br />request proposals for architectural services using the overall best value selection process. <br />Request for Proposals (RFP's) were issued on August , 2011 and closed August 25, 2011. Ten <br />proposals were received and evaluated using the overall best value process. The process <br />evaluated potential architectural firms using the following five criteria areas. Past performance, <br />fees,, background and qualifications, risk assessment and value added, and firm interviews. The <br />evaluation team reviewed both Phase I and Phase 11 proposal data in determining the overall best <br />firm to provide architectural services. Due to the large number of proposals received a finalist list <br />was established prior to the interview stage. The finalist list was based on the scoring of all <br />categories other than interview. <br />Evaluation criteria were weighed according to the following categories.- <br />CATEGORY <br />WEIGHT <br />CRITERIA <br />Fees <br />20% <br />Proposal <br />Past Performance <br />20% <br />Surveys of Past Performance <br />Interview <br />20% <br />Background and Qualifications <br />20% <br />Background/Qualifications <br />Risk Assessment -Value Added <br />20% <br />Risk Assessment and Value added plan <br />wffz� <br />