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HRA Meeting Minutes – Tuesday, February 15, 2011 Page 6 1 Ayes: 6 2 Nays: 0 3 Motion carried. 4 5 c.Former Consent Agenda Item: HRA Organizational Structure / Approve the service 6 contract with the City of Roseville for staff support services (Housing Program 7 Coordinator) for $62,517 prorated quarterly for 2011 8 Executive Director Trudgeon advised that, in 2007, the Community Development Department 9 was restructured to facilitate day to day operations of the HRA, with a portion of Mr. 10 Trudgeon’s salary allocated for his service as the HRA’s Executive Director, and the creation 11 of a new Housing Program Coordinator positions. Mr. Trudgeon advised that this model had 12 worked well over the last three (3) years, and that great strides had been made using that 13 structure. Mr. Trudgeon noted his work over the last few months with the City’s Finance 14 Committee addressing overall City restructuring of staff positions and duties to better position 15 the City and its respective departments to address future needs. 16 17 Mr. Trudgeon provided the existing Job Description for the Housing Program Coordinator and 18 the proposed Job Descriptions for the Housing Program Manager, both included in the Request 19 for HRA Action dated February 15, 2011. Mr. Trudgeon noted that the existing Job 20 Description didn’t include any mention of the Living Smarter Fair; day-to-day operations with 21 the Executive Director of HRA functions; and other realities of the position and how it had 22 evolved beyond the Coordinator position. Mr. Trudgeon advised that, with consensus by the 23 Human Resources Director and City Manager, it had been determined that the position needed 24 reclassified as proposed. Mr. Trudgeon advised that this did not represent any expansion of 25 duties, but was reflective of actual and current work flows and relationships matching needs. 26 27 Mr. Trudgeon advised that the financial impact for the proposed amendments based on salary 28 and benefits, would be $1,600 and had been reflected in the amended budget to be addressed in 29 the following agenda item. 30 31 Motion: Member Elkins moved, seconded by Member Quam to approve the 2011 RHRA 32 Organizational Structure as presented and detailed in the Request for HRA Action dated 33 February 15, 2011. 34 35 Ayes: 36 Nays: 0 37 Motion carried. 38 39 d. Adopt Amended 2011 Budget 40 Executive Director Trudgeon presented an amended 2011 HRA Budget, as detailed in the 41 Request for HRA Action dated February 15, 2011. Mr. Trudgeon noted that the 2011 Budget 42 had been initially prepared in August of 2010 for recommendation to the City Council for 43 setting their Preliminary Levy in September of 2010; and obviously prior to the end of the 44 2010 Budget year. Mr. Trudgeon reviewed the minor revisions to the 2011 Budget since that 45 time, included an increase in cash carryover of unexpended funds in several programs; 46 inclusion of new initiatives as previously discussed and adopted by the HRA; and lowered 47 investment income projects. Mr. Trudgeon noted that the 2011 Budget and Levy remained as 48 initially established, but the amendments were reallocated as indicated in the expense and 49 revenue sections. 50 51 Mr. Trudgeon reviewed the highlighted expense reallocations for the Living Smarter Home 52 and Garden Fair in its own category when previously shown as a General HRA expenditure; 53 revisions in the new HRC contract showing loan closing costs; unexpended funds for the 54 Green Book that was still being developed; and additional budget funds for the Live/Work 55 program yet to be finalized. Mr. Trudgeon noted further reallocation for the NEP as costs for