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k'14L& <br />REQUEST FOR COUNCIL ACTION <br />Date: July 18,, 2011 <br />Item <br />City Manager Anpro"val <br />Item Description.- Contract with Ramsey County to Administer City Elections <br />3 Ramsey County provides administrative support and training for elections for all cities in the <br />4 county. In addition, they coordinate elections for St. Paul, Falcon Heights, Roseville Area <br />5 Schools and Mounds View Area Schools. Coordinating elections falls under four main areas. <br />"7 <br />8 <br />9 <br />12 <br />13 <br />14 <br />1C <br />Administrative <br />Publish and print legal notices; attend required training; prepare materials and conduct <br />election judge training; test equipment; assemble materials for candidates; approve and <br />order ballots; process absentee ballot applications; monitor and post campaign reports; <br />draft RCAs; test election equipment. <br />Logistic <br />Schedule trainings and reserve rooms; schedules judges for absentee voting, nursing <br />home voting and election day voting; coordinate precincts; order supplies; pack election <br />supplies bins; schedule van and parks crew to help deliver supplies. <br />Clerical <br />Print and mail letters; record election judge availability and attendance; copy training <br />materials; mail absentee ballots. <br />Physical <br />Move supplies, ballots and machines; deliver and pick up election supplies to/from <br />polling place. <br />Ramsey County is interested in administering elections in Roseville with the intent of ensuring <br />the integrity of the voting experience, amortizing costs among other governmental entities and <br />providing services to Roseville at a competitive cost. <br />26 <br />27 On election day, it is unlikely that voters would see a difference whether Roseville or Ramsey <br />28 County coordinates the election. <br />29 <br />30 Under the proposed agreement with Ramsey County, some absentee voters who vote in person <br />31 may see a difference in how voting is conducted. <br />33 Absentee voting - Beginning 4�5 days before the election, absentee ballot voters could get ballots <br />34 through the mail or by going to Ramsey County to vote. If voters came to City Hall, staff would <br />3' either send them to Ramsey County or give them an application to mail or fax to the county. <br />36 Ramsey County would then send the ballot through the mail. <br />wpz� <br />