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Attachment A <br />City of Lake Elmo <br />Agreement for Accounting Services <br />with the City of Roseville <br />The agreement for accounting services between the city of Lake Elmo and the city all <br />Roseville for accounting. services to include: <br />0 Accounts payable (twice monthly) <br />0 p'ayrol'l (twice monthly for regular employees, once monthly for firefighters) <br />o Answer payroll related cluestions. from the city- of Lake Elmo employees. <br />Utility billing for water, sewer and surface writer ('quarterly for water and sewer <br />andl annually, for surface water) <br />Mianiaging the updates to the ufility billling data base <br />Month end reconciliations <br />• Monthlly revenue and expenditure reports to the city administrator <br />Quarterly ire,venue and expenditure summairy reports for the city administrator to <br />,distribute to the city council <br />0 Input into the budget document (as needed from August through December) <br />0 Recommendations on financial accounting software and efficiency <br />improvements in the financial accounting systems(as needed) including the <br />charI, of accounts and report formats <br />The city of Lake Elmo will: <br />91 <br />provide the irequired information to the accountant to process these tasks and <br />ulpdafe the systems in a timety way so the accounts can be Processed on <br />schedlulle, <br />0 <br />pro1 v*cle accurately coded accounts payable <br />provide data to update the utility billing accounts <br />provide access to the city of Lake Elmo's accounting systems on an. on-going <br />ba-si'5 so there is no delay <br />answier calls and quesfions related to accounts payable and utilify billing <br />provide, the budget document format and the budgef information to be input <br />into the budgef document <br />provide work space, 0 computer, a cop,' <br />ier, land other routine office supplies at <br />the city of Lake Elmo, when required to, provide these services by the city of <br />Rose�v,i'lle staff <br />provide access fol the city administrator and finance team in a timely fashion to <br />answer questions and give direction as needed <br />The city of Roseville will charge an hourly rate as identified in Appendix 1. <br />Appendix I is annually subject fo change based upon . a change in casts for <br />providing this service by the city of Rosevill'e, that is mutually agreed upon by the <br />two parties'p, <br />4 <br />Additional charges may Include: 1) travel time, 2) copies, 3) Po5fage, 4) other <br />miscellaneous ou�f of pocket expenses that the city of Lake Elmo would typically <br />cover as part of these processes. <br />0 Payment will be made monthly. <br />V��eo <br />