2008_0414_packet - Laserfiche WebLink

Home

^`L �• Y Y"M icM Y from the COUnCil. Notwithstanding the expiration and t.erm.ination provisions of Paragraphs 4.01. and 4.0 2, sLreh accounts and records shall be kept and n- mintained by the Grantee for a period of six (6) years following the completion of the Project activities described in Attachment or six (6) years -following the expenditure of the grant funds, whichever occurs earlier. Accounting methods shall be in- accordance with generally accepted accounting principles. 3.02 Audits. The above accounts and records of the Grantee shall be audited in the same manner as all. other accounts and records of the grantee are audited and may be audited or inspected on the Grantee's premises or otherwise by individuals or organizations designated and authorized by the Council at any th-rye, following reasonable notification to the Grantee, for a period of six (6) years following the completion of the Project. activities or six 6 years following the expenditure of the grant funds, whichever occurs earlier. Pursuant to Minnesota Statutes section 16C.051, subdivision 5,, the boobs, records, documents and accounting procedures and practi -ces of the Grantee that are relevant to this Agreement are subject to examination by the Council and either the Legislative Auditor or the State Auditor, as appropriate, for a minimum of si. (6.) years. 3.03 Report Red u ire men is . The Grantee will report to the C OunC i l on the status of the Project activities described in Attachment A and the expenditures o•f the grunt funds. SUbmission of properly completed payment request I' rms (with proper doeLrm.entation ) required under Paragraph 2.07 will constitute periodic status reports. The Grantee also must complete and submit to the oLrrIcil a grant activity closeout report. The closeoLrt reporl form must be submitted with the final payment request form or within 1 20 days after the expiration or termination of this Agreement,, whichever occurs earlier. Within 120 days after the Expiration Date, the Grantee must complete and submit to the Couned a certification of expenditures of funds -form signed by the Grantee's chief financial officer or finance director. The form and content of the closeOUt report and the eer�ti f rcatioE-i fora will be determined by the Council. These repor-ting regrr.irements shall survive the expiration or termination of thr s Agreement. 3.04 Envi.ror mental Site Assessment. The Grantee represents that a Phase 1. Environmental Site Assessment or other- environmental review has been or will be carried out, if such environmental assessment or review is appropriate for the scope and nature of the Pro' cct activities funded by this grant, and that any environmental issues have been or will be ade(luately addressed. J IV. AGREEMENT TERM 4.01 Term. This Agreement is effective upon execution of the Agreement by the COLIncil. Unless terminated pursuant to Paragraph 4.02, this Agreement expires on the "Expiration Date" identified at Page 1 of this Agreement and ALL GRANT FUNDS NOT EXPENDED BY THE GRANTEE PRtOR TO THE EXPIRATION DATE SHALL REVERT To THE COUNCIL. 4,02 Termination. This Agreement- may be terminated by the Council for cause at any time upon fourteen (14) calendar days' written notice to the Grantee. Cause shall .mean a material breach of this Agreement and any amendments of this Agreement. If this A recment is terminated prior to the Expiration Date? the Grantee shall receive payment on a pro rata basis for eligible Project activities described in Attachment A that have been completed prior to the termination. Termination of this Agreement does not alter the Council's authority to recover grant funds on the basis of a later audit Pa -te 5 ql" 9 Pciges