2008_0609_packet - Laserfiche WebLink

Home

Department Approval Rs&spv�:E REQUEST FOR COUNCIL ACTION Date: 6/0 9/0 S Item No.: 12. c City Manager Approval Item Description: Consultant Selection for Twin Lakes Infrastructure Improvement Design Work BACKGROUND On March 17, 2008, the City Council authorized staff to solicit a Request for Proposals (RFP) to complete design work for the municipal infrastructure improvements within and adjacent to the Twin Lakes AUAR Subarea I. These include: • Intersection improvements at County Road C and Cleveland Avenue • Cleveland Ave / 135W ramp and intersection improvements • Intersection improvements at Fairview and Terrace Drive • Twin Lakes Parkway from Cleveland Ave. to Fairview Ave • Mount Ridge Road from County Road C2 to Twin Lakes Parkway • Prior Avenue south of Twin Lakes Parkway to County Road C • Municipal utilities including sanitary sewer, water, and stormwater. We sent out 10 request for proposals to qualified engineering firms. We received 5 proposals from the following consulting companies: Bolton & Menk, Inc., Kimley- Horn & Associates, SEH, Inc., SRF, and WSB & Associates. The proposal evaluation team consisted of staff from Parks & Recreation, Community Development, Administration, Finance, and Public Works, including the following members: Lonnie Brokke, Jeff Evenson, Patrick Trudgeon, Jamie Radel, Chris Miller, Bill Malinen, Duane Schwartz, Kristine Giga, and Debra Bloom. After reviewing the proposals, the team invited two of the firms, Kimley- Horn & Associates and WSB & Associates, in for an interview to better understand certain aspects of their proposal and to evaluate each firm's approach to the project. Both firms are highly qualified with capable staff and adequate resources to deliver a quality product. Both firms provided the City with a well thought out proposal that proved their understanding of the project and described their approach to design. The staff conducted the interview with the intent to better understand the assumptions that each firm made when preparing their proposals. We also wanted to determine which firm was the "best value" for the City. After careful deliberation, staff is recommending that we enter into a contract with WSB & Associates to complete this work. What we found was that while both firms could do an exemplary job on the design of these improvements, staff felt that WSB & Associates provided the City with the better value. Items that they included in their proposal, that were not included in Kimley - Horn's proposal; a comprehensive storm water model for the entire Twin Lakes SubArea I, coordination with the developers/ property owners to ensure that the City's infrastructure works seamlessly with the private Page 1 of 2