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Rskspvlffi� REQUEST FOR COUNCIL ACTION Date: 00/10/08 Item No.: 7.g Department Approval City Manager A roval Item Description: Authorize reclassification of support position for Public works Maintenance BACKGROUND Due to the recent retirement of the Department Assistant in the Public works Maintenance area, staff has evaluated our needs for support positions for the Public works Department. This position has also supported the Parks Maintenance function. we have taken this opportunity to consider how we can consolidate certain traditional clerical and support duties previously performed by this position to the Department Assistant in our Engineering Division to achieve additional efficiencies and to explore how we might better support our Maintenance Supervisors. As identified in our Department Strategic Plan, we have a need for a different skill set than the Department Assistant position to assist our supervisors with program and services evaluation. The evaluation of our needs in this area has indicated that we require fewer general clerical duties today with the technology we have in place and the ability of our staff to perform much of the word processing and electronic filing as it is generated at all staff levels. our management team is also stretched at the supervisory level with little time for administrative work, including program evaluation, performance measurement, and documentation. we have identified the support areas that will best meet department needs and have worked with Human Resources on job description changes reflecting the required skill set and qualifications. Human Resources evaluated this proposed position relative to the city's pay plan. The proposed position scores one pay grade higher than the current Department Assistant position due to the added level of detail and analysis tasks required. POLICY OBJECTIVE It is our policy to provide excellent customer service and cost effective and efficient programs and services to the residents of the city. This requires staff with the necessary skills and expertise to continuously evaluate and measure performance of programs and services. FINANCIAL IMPACTS The potential financial impact to budgets for this reclassification is $3910 once the selected candidate achieves the full performance step. This position is funded out of Street Maintenance, Sanitary, water and Storm Utilities, and Park Maintenance budgets. Existing 2008 budgets can accommodate this change for the remainder of this year. Additional personnel budget will be required for future budget years. we anticipate the return based on the value of additional performance measurement and program evaluation to far exceed the additional annual cost to city budgets. Page 1 of 2