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Rosenberg's Rules of Order.Simple Parliamentary Procedure for the 21st Century a staff person, or a committee chair Eighth, the chair should now invite dis- Motions are made in a simple two-step charged with providing information cussion of the motion by the members process. First, the chair recognizes the about the agenda item. of the governing body. If there is no member. Second, the member makes a desired discussion or the discussion has motion by preceding the member's Third, the chair should ask members of the body if they have any technical ended, the chair should announce that desired approach with the words: "I the body will vote on the motion. If move ..." A typical motion might be. questions for clarification.At this point, there has been no discussion or a very I move that we give 10 days' notice in members of the governing body may ask Y g Y clarifying questions to the people who brief discussion, the vote should proceed the future for all our meetings." g q p p Y immediate) , and there is no need to re- reported on the item, and they should The chair usually initiates the motion by: be iven time to respond. peat the motion. If there has been sub- stantial discussion, it is normally best to 1. Inviting the members to make a Fourth, the chair should invite public make sure everyone understands the motion: "A motion at this time comments or, if appropriate at a formal motion by repeating it. would be in order." meeting, open the meeting to public in pmembers fh ut. If numerous m e be s o the pub- lic indicate a desire to speak to the sub- ect, the chair may limit the time of each e or],, ol i 'I P s 1 J J Y P CY, public speaker.At the conclusion of the 1 .......... ch a.....'r , n " � �°.1 Ills public comments, the chair should ann ounce that public input has concluded oo era, . p p .. ..II °.1. : I ou,d. or o o c ru de. (or that the public hearing, as the case IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII may be, is closed). Fifth, the chair should invite a motion Ninth,the chair takes a vote. Simply 2. Suggesting a motion to the members: from the governing body members.The asking for the "ayes" and then the "nays" "A motion would be in order that we chair should announce the name of the is normally sufficient. If members of the give 10-days' notice in the future for member who makes the motion. body do not vote, then they"abstain." all our meetings." Sixth, the chair should determine if any Unless the rules of the body provide member of the body ishes to second otherwise or unless a super-majority is 3• Making the motion. y p � Y the motion.The chair should announce required (as delineated later in these As noted, the chair has every right as a the name of the member who seconds rules), a simple majority determines member of the body to make a motion, the motion. It is normally good practice whether the motion passes or is defeated. but normally should do so only if he or for a motion to require a second before Tenth, the chair should announce the she wishes a motion to be made but no proceeding with it, to ensure that it is result of the vote and should announce other member seems willing to do so. not just one member of the body who what action (if any) the body has taken. is interested in a particular approach. In announcing the result, the chair The Three Basic Motions However, a second is not an absolute should indicate the names of the mem- Three motions are the most common: requirement, and the chair can proceed bers, if any,who voted in the minority with consideration and a vote on the on the motion.This announcement 1. The basic motion.The basic motion motion even when there is no second. mi ht take the followin form: "The is the one that puts forward a deci- This is a matter left to the discretion g g sion for consideration.A basic mot- motion passes by a vote of 3-2,with « of the chair. Smith and Jones dissenting.We have ion might be: I move that we create g afive-member committee to plan Seventh, if the motion is made and sec- passed the motion requiring 10 days and ut on our annual fundraiser." onded, the chair should make sure every- notice for all future meetings of this p one understands the motion.This is governing body." 2. The motion to amend. If a member done in one of three ways: wants to change a basic motion that Motions in General is under discussion, he or she would 1. The chair can ask the maker of the move to amend it.A motion to motion to repeat it; Motions are the vehicles for decision- amend might be: "I move that we making. It is usually best to have amot- g 2. The chair can repeat the motion; or ion before the overnin body prior to amend the motion to have a 10- g g o Y p 3. The chair can ask the secretary discussing an agenda item, to help every- member committee. A motion to or the clerk of the body o eat one focus on the motion before them. amend takes the basic motion that is Y repeat the motion. before the body and seeks to change it in some way. 2 League of California Cities