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Rosenberg's Rules of Order:Simple Parliamentary Procedure for the 21st Century Ifthe motion to reconsider passes, then iiiiiiiiiiiiiiiiiiiiiillillillillillillilliillillillillillillilliillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliillillillillillillilliillillillillillillilliillillillillillillillillillillilliilililI the original matter is back before the .� body, and a new original motion is in u a �..... oil ��.L. . .....o Li.. �.. � go order.The matter may be discussed and .. .. 113..�.....�.. ..�... ..�..�� i.��.. .. : .. .::� .. .. ..�.. : .ern i debated as if it were on the floor for the ..�.. first time. Lo 1L. .l...p e.... .: ...... : .. e f"o, I.S.C I Courtesy and Decorum The rules of order are meant to create lege relate to anything that would inter- Withdraw a motion. During debate an atmosphere where the members of fere with the normal comfort of the and discussion of a motion, the maker the body and the members of the public meeting. For example, the room may of the motion on the floor, at any time, can attend to business efficiently, fairly be too hot or too cold, or a blowing may interrupt a speaker to withdraw and with full participation.And at the fan might interfere with a person's his or her motion from the floor.The same time, it is up to the chair and the ability to hear. motion is immediately deemed with- members of the body to maintain com- drawn, although the chair may ask the mon courtesy and decorum. Unless the Order.The proper interruption would be: "Point of order."Again, the chair person who seconded the motion if setting is very informal, it is always best g he or she wishes to make the motion, for only one person at a time to have would ask the interrupter to "state your h floor, n 1 1 1 for r point."Appropriate oints of order and any other member may make the the oo , a d t s always best o every P p motion if properly recognized. Special Notes About Public Input .. bs'. .. :� .�L. .. .. � � ..�L ��.. � .�� The rules outlined here help make meet� � �... very i t of'"�: .� .. � f",.i.sed..... ..� �..��. . � � ��: . � .:� .� �: � . ings ry pu ic- r'en y. Bu in a i- ° Lion, and particularly for the chair, it is .. .. .L. .::..: ... .... wise to remember three special rules that apply to each agenda item: Rule One:Tell the public what the body speaker to be first recognized b the relate to anything that would not be will be doing. P g Y g chair before proceeding to speak. considered appropriate conduct of the Rule Two: Keep the public informed The chair should always ensure that meeting; for example, if the chair moved while the body is doing it. on to a vote on a motion that permits debate and discussion of an agenda item debate without allowing that discussion Rule Three:When the body has acted, focus on the item and the policy in ques- g tell the public what the body did. Lion, not on the or debate.ersonalities of the P Public input is essential to a healthy members of the body. Debate on policy Appeal. If the chair makes a ruling that is healthy; on personalities is not. a member of the body disagrees with, democracy, and community participa- Y p g Lion in public meetings is an important The chair has the right to cut off discus- that member may appeal the ruling of sion that is too ersonal, too loud or the chair. If the motion is seconded and element of that input.The challenge for P anyone chairing a public meeting is to too crude. after debate, if it passes by a simple majority vote, then the ruling f the accommodate public input in a timely Debate and discussion should be fo- g o e and time-sensitive way,while maintain- cused, but free and g stea dy chair is deemed reversed.open. In the interest in d progress through the agenda p YP g g g of time, the chair may, however, limit Call for orders of the day.This is sim- items.The rules presented here for con- the time allotted to speakers, including ply another way of saying, "Let's return ducting a meeting are offered as tools for members of the body. Can a member of to the agenda." If a member believes that effective leadership and as a means of the body interrupt the speaker?The the body has drifted from the agreed- developing sound public policy. W general rule is no.There are, however, upon agenda, such a call may be made. exceptions.A speaker may be interrupt- It does not require a vote, and when the ed for the following reasons: chair discovers that the agenda has not Privile e.The proper interruption been followed, the chair simply reminds would be.. "Point of privilege. g p p p The chair the body to return to the agenda item would then ask the interrupter to "state properly before them. If the chair fails your point.„Appropriate points of privi- P to do so, the chairs determination may be appealed. www.cacities.org 5