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80 Policy <br />81 <br />82 ❑ The City will pay for all current expenditures with current revenues. The City will avoid <br />83 budgetary procedures that balance current expenditures at the expense of meeting future years' <br />84 expenses. Specifically, accruing future year's revenues shall be prohibited. Practices to be avoided <br />85 include postponing expenditures, rolling over short -term debt, and using reserves to balance the <br />86 operating budget <br />87 <br />88 ❑ The operating budget will provide for adequate maintenance of capital plant and equipment, and <br />89 for their orderly replacement. <br />90 <br />91 ❑ A proportionate share of the administrative and general government costs incurred by the general <br />92 operating fund of the City shall be borne by all funds as is practicable. Such administrative <br />93 charges shall be predetermined and budgeted annually <br />94 <br />95 ❑ New programs or proposals shall be reviewed in detail by City staff and both a policy and fiscal <br />96 analysis shall be prepared prior to budgetary inclusion, and provided to the City Council for 4S <br />97 review <br />98 <br />99 ❑ A request for a program or service expansion or reduction must be supported by an analysis of <br />100 public policy implications of the change <br />101 <br />102 ❑ A request for new personnel must be supported by an analysis demonstrating the need for the <br />103 position based on workload measures, comparative staffing levels, and City and department <br />104 priorities <br />105 <br />106 ❑ A request for purchase of new (additional) capital equipment must be supported by an analysis <br />107 demonstrating that the value of the benefits of the equipment is greater than the cost of the <br />108 equipment over its expected life <br />109 <br />110 ❑ As specified under City Code section 103.05 all general purchases and /or contracts in excess of <br />111 $5,000 must be separately approved by the Council <br />112 <br />113 In recognition of industry - recommended budgeting practices, the City has established the following budget <br />114 controls: <br />115 <br />116 ❑ The City will maintain a budgetary control system to ensure adherence to the budget <br />117 <br />118 ❑ The Finance Department will prepare regular reports comparing actual expenditures to budgeted <br />119 amounts as part of the budgetary control system. These reports shall be distributed to the City <br />120 Council on a periodic basis. <br />121 <br />122 ❑ Department heads shall be primarily responsible for maintaining expenditures within approved <br />123 budget guidelines that are consistent with approved financial policies <br />124 <br />125 Implementation <br />126 The budget as approved meets the above criteria and as a result, the above policies are considered to be <br />Page 4 of 13 <br />