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PJ4iSFVIL-hE REQUEST FOR COUNCIL ACTION Date: 1/23/12 Item No.: 7 • 9 Department Approval City Manager Approval Item Description: Award Contract for Operation of a Clean Up Day 1 BACKGROUND z Roseville reinstituted a Clean Up Day in 2003 after a decade hiatus. The service has been well s received. There have been between 324 and 567 vehicles visiting the site in each of the nine a years of the Clean Up Day. Residents have disposed of more than 20 tons of garbage and s recycled more than 10 tons of appliances, electronics and tires each year. 6 7 The contract for operation of the City's Clean Up Day expired in 2011 and staff issued an RFP s for 2012 -2014. One proposal was submitted. Lightning Disposal meets the service specifications s of the proposal. Additionally Lightning Disposal's prices for most categories are lower than the lo current contract (see attached price sheet). 11 POLICY OBJECTIVE 12 In 2002 the Residential Solid Waste and Recycling Citizen Advisory Committee recommended 13 reinstating the City's Clean Up Day to provide a convenient, one -stop location for the disposal of 14 items that can't go in curbside trash carts (either because of volume or the nature of the material 15 requires special handling). 16 BUDGET IMPLICATIONS 17 Users pay two - thirds of the disposal costs for their items — the City pays the other third. 18 Roseville has paid between $4,500 and $6,500 annually for operation of the Clean Up Day. Staff 19 has proposed budgeting $6,000 annually to cover disposal costs. The contractor and City staff 20 estimate this should be sufficient. This service is paid for through the City's Recycling Fund. 21 STAFF RECOMMENDATION 22 Award the 2012 -2014 Clean Up Day Contract to Lightning Disposal, Incorporated. 23 REQUESTED COUNCIL ACTION 24 A motion to award the 2012 -2014 Clean Up Day Contract to Lightning Disposal, Incorporated. Prepared by: Tim Pratt, Recycling Coordinator Attachments: A: Price Comparison Chart B: Contract Page 1 of 1