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City Council Study Session - 03/21/05 Minutes - Page 9 Councilmember Schroeder spoke in support of the motion, with the exclusion of Step 3 (Final Documents and Assist with Bidding) and Step 4 (Construction Services). Mr. Brokke noted that Step 5 (Evaluate the Option of a Plate and Frame Chiller-Type System) and Step 6 (Evaluate the Feasibility of Connecting the RSVC Arena to the John Rose OVAL's Refrigeration System) would need to be done before Steps 3 and 4. Mr. Brokke referenced the scope of services and the Xcel Energy rebate funding. City Manager Beets noted the "not to exceed" language of this proposed contract, and the favorability to the City in bidding the proposal in a comprehensive fashion, rather than piecemeal, in saving time, effort and money in rebidding portions. Mr. Beets noted that the Council was not authorizing Steven's Engineering to complete the steps without City Council authorization based on the advice of the Task Force findings, following public hearing, discussion and Task Force recommendations. Discussion included definition of "reimbursables," other sources for funding the study; lack of available firms submitting proposals as requested; and reducing energy costs and possible alternatives. Klausing moved, Maschka seconded, an amendment authorizing the Parks and Recreation Department to enter into an agreement with Stevens Engineering for an hourly, not to exceed amount of $28,500 plus reimbursables, for professional engineering services, for steps 1-6, as outlined in the proposal dated January 26, 2005; with staff directed to report back to the City Council prior to taking Steps 3 and/or 4; with the funds to be taken from the City Building Replacement Fund. Roll Call (Amendment) Ayes: Schroeder, Ihlan, Kough, Maschka and Klausing. Nays: None. Further discussion included the complexity of the decision and issue; the qualifications and timing of the proposal received from BEM Corporation; and possible alternatives for redesign or