2011-11-17_Minutes - Laserfiche WebLink

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102 132) Consideration of Additional Funding for the 2011 Professional Services Contract for 103 Administrative and Technical Assistance with Tom Petersen 104 Mr. Petersen submitted a proposed second amendment to his contract with the GLWMO Board 105 for Administrative/Technical Services, adding and additional projected $3,026.00 for the period 106 from 11/13/11 through 12/31/11; based on the remaining funds available at this time, and 107 allowing for an additional 10% contingency. 108 109 Motion 11- 1111-06 110 Member Von De Linde moved, and Member Westerberg seconded approval of the second 111 adjustment to Tom Petersen's Contract for Administrative/Technical Services for the remainder 112 of the year from 11/13/11 through 12/31/11 in an amount not to exceed $3,026.00. 113 114 Ayes: 4 Nays: 0 Motion carried. 115 116 C) Approval of Invoice #2 for FOR Water Quality Monitoring 117 Mr. Petersen submitted an invoice in the amount of $232.85 (Invoice #2) from FOR for services 118 rendered in September of 2011 for monitoring storm sewers pursuant to their contract with the 119 GLWMO Board (dated July 2011). Mr. Petersen recommended approval of payment and noted 120 that the Board should anticipate future invoices from FOR to cover October and through 121 November, 2011. 122 123 Chair Eckman reported that FOR had removed the monitoring equipment on November 16, 2011; 124 and that FOR had reported that two (2) events had been captured; with results pending at the lab, 125 but deemed sufficient data to help recalibrate the P8 model that will be utilized for the WRAPP 126 (TMDL study in 2012/2013). 127 128 Motion 11- 1111-07 129 Member Westerberg moved, and Member Barrett seconded approval of the FOR Invoice #2 130 (Invoice #00995 -003 -2 dated October 19, 2011) as submitted in the amount of $232.85 for storm 131 water monitoring services by FOR during September of 2011 in accordance with their contract. 132 133 Ayes: 4 Nays: 0 Motion carried. 134 135 Additional Item: FOR Invoice #7 (Eckman) 136 Chair Eckman summarized her verbal discussion with Ms. Correll with FOR related to this additional 137 Invoice. Chair Eckman noted that the GLWMO Board had previously approved an additional $2,356.00 138 to the FOR contract due to the significant number of comments received and subsequent responses to be 139 prepared by EOR. Chair Eckman provided her perspective on whether or not to approve payment at this 140 time since the final product had yet to be delivered by EOR. 141 142 Mr. Petersen provided his perspective and calculations on the accuracy of EOR's contract invoices paid 143 to -date, as well as funds remaining; and in agreement with the FOR final billing (reference Treasurer's 144 Report approved earlier in tonight's meeting for water management planning expenses). 145 146 Discussion included previous GLWMO Board discussion regarding billing this additional contract 147 amount for additional responses separately from the original contract invoicing; accounting procedures 148 and budget adjustments of fund balances to track expenses; and the need for future contracts to include a 149 contingency clause to withhold a percentage of the final payment until the end product is delivered. 150 151 152