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CC_Minutes_2005_0523
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CC_Minutes_2005_0523
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7/17/2007 9:26:20 AM
Creation date
6/30/2005 4:23:27 PM
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Roseville City Council
Document Type
Council Minutes
Meeting Date
5/23/2005
Meeting Type
Regular
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<br />City Council Regular Meeting - OS/23/05 <br />Minutes - Page 19 <br /> <br />inadvertent omISSIOn of a portion of their compliance <br />findings; and provided the additional information as a <br />Bench Handout. <br /> <br />Mr. Viere reviewed the firm's compliance findings as they <br />tested various internal accounting procedures and <br />identification of minor non-compliance items, including: <br />Prompt payment to Subcontractors; Publication of Request <br />for Bids; City Administrative Penalties; Obtaining <br />Declarations from EFT Vendors; and Employee <br />Recognition Events. <br /> <br />Mr. Viere reviewed each of the areas and their findings, <br />those common place and those needing review for future <br />compliance. <br /> <br />Discussion included residual compliance applications from <br />2003 impacting 2004 findings; costs for additional internal <br />control reviews by the firm related to internal accounting <br />procedures outside of normal audit processes; satisfaction <br />by the Auditor that in testing random vendor accounts, that <br />they were being properly coded and were in line with City <br />policies; individual employees required to sign a <br />declaration before using a City Purchasing Card that they <br />are solely responsible for purchases made on that card; <br />procedures for the City Council to meet their obligation for <br />control of accounting procedures, policies and practices; <br />and a future in-depth evaluation of procedures. <br /> <br />Further discussion included Mr. Viere's summary of the <br />external audit procedure in random and statistical testing <br />and determination of material accuracy; and percentage of <br />error calculations; and definition of employee recognition <br />events in lieu of the State Auditor's position and public <br />purpose doctrines addressed by Statute or Charter. <br /> <br />Mr. Viere reviewed further recommendations in their <br />management letter related to improving compensation <br />adjustment paper documentation between the Human <br />Resources and Payroll departments and individual <br />personnel records; and adequate documentation and review <br />
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