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Department Approval <br />e,4 7"e. A",Y4 <br />qASFAbhE <br />REQUEST FOR COUNCIL ACTION <br />Date: 02/27/11 <br />Item No. 7.d <br />City Manager Approval <br />VD <br />Item Description: Approve Amendments to the 2011 Budget <br />1 BACKGROUND <br />2 The City annually adopts budgets on the basis set forth by State Statute, and generally accepted accounting <br />3 principles. Although the City adopts a single all- encompassing budget, additional measures are necessary <br />4 to show that all expenditures within the General Fund and certain Special Purpose Funds are within budget <br />5 appropriations, when presented in the annual financial statements. <br />6 <br />7 The legal level of budgetary control (i.e. the level at which expenditures may not legally exceed <br />8 appropriations) has been established at the fund level as opposed to line -item or individual programs. It is <br />9 recognized that the City's Department Heads, under the approval of the City Manager, may make transfers <br />10 of appropriations within the department. However, if the expenditures exceed the total fund budget, a <br />11 budget amendment must be shown. <br />12 <br />13 It's worth noting, that these types of year -end adjustments are typical for local governments like Roseville <br />14 given the size and scope of operations. Rather than make numerous budget adjustments throughout the <br />15 year and incur the significant administrative costs of monitoring the budget on a daily basis, it is customary <br />16 to reflect the changes in one all- encompassing adjustment. The year -end budget adjustments typically <br />17 reflect reallocated or additional costs that are offset by unbud eg ted ,grants, fees, or other revenues. <br />18 <br />19 The following budget amendment to the 2011 Community Development Fund budget is submitted for <br />20 consideration: <br />21 <br />22 1) $300,000 for `Economic Development' activities related to the pass - through grant received from the <br />23 Met Council for the Sienna Green redevelopment project. <br />24 2) $25,000 for unemployment expenses related to a position that was eliminated from the budget. <br />25 <br />26 The following budget amendment to the 2011 Charitable Gambling Fund budget is submitted for <br />27 consideration: <br />28 <br />29 1) $20,000 for additional distributions to the Roseville Community Fund. The source of the additional <br />30 monies came from higher- than - expected donations received from various lawful gambling <br />31 permittees including funds carried over from 2010 which had not yet been distributed. <br />32 <br />Page 1 of 2 <br />