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AGEN�A 5EC7lON : <br />������� ��� '�r'e.J���r�� ��.+ 9 ��� <br />ORIGINATHVG DEPT./D�V.: <br />MEETING 4-9--76 <br />DATE: <br />dEP7.HEAD APPROVAL. <br />Organization Business Aclministxatzon <br />ITEM iV0_: ITEM �ESCRIP710N' MGR. REVIEWED/RECOMMENDS: <br />�--�� Dedication of New City Hal.l �`1�.Gv ' <br />� ---�� <br />'llze Cont�actor for the Gi�y Hall and Fire Sta'tion has aclv�sed that the City Hall t <br />wi11 be stzbstantially co�nplete by April 1st. Tt is fiirther anticipatecl fihat �he <br />new Fire Statzon w�ill be ready for occtapancy by March Ist. I� would now seem <br />appropriate to begin the planni.ng far the dedication of these two facili�ies. <br />C:� Ha1I It is necessary ior -the Cozu�cil to pxovid.e direction in ��ra basic axeas: <br />ate o e Dedication Ceremony and Me�hod of Developing the S?edication Progr�rt. <br />Da'te of Dedica'�ion Ceremor�y: �s�ntiing at least one rr�nth should elapse for <br />moving in and getting every'thing in-place and contingen.cy for Lmanticzpated <br />cons�ruc�ion delays, i� 15 suggested that sametime bet�veen mid May and mid <br />Jtm.e be considered for such a da.te. It is bel�eved that any time af-t�x mid <br />J�e would increase the chances of canflicts with vacations. It is also <br />assiuned tha� Sund.ay is the preferred day fax the dedication ceremony itself <br />(however, open house nay be clesirable also an the Saturaay preceding the <br />Sunday oi dedication c�rer�nies). <br />�or the month of May there are two Sundays ivhich might be competitive <br />(N�others Day - May 9th and �Iernorial Day 4Veekend which includes Sunday, <br />May 3Q�h). For the month of J�.ine there is one general haliday (Father�s <br />Day, June 20th}. <br />I� therefore appears the �east corrrpe�i�ive dates to hald Ci-ty Hal1 dedica�ion <br />ceremonzes far ��a.y and June are as fa�lows: <br />May 1b <br />May 23 <br />June b <br />Jun� 13 <br />For reasons iisted abave (contingency far c�elays in cax�structian, settling <br />i.n, an.d vaction cor�flicts) M.�y 23rd or Jz.me 6th may prov�.de the most opti.mum <br />dates.. T£ there is general interest on the Cour�cil af secur�ng a�xinciple <br />speaker o£ some disti.nguishment , it is desirable tha-� the Cown.ciZ now <br />determine a date or tivo dates that would be acceptal�le. Designati�g twa <br />dates at ihis tirae may offer som� flexibzlity in securxng a pri�cipal speaker. <br />Method o� l7eve�o in� the Dedica�ion Pra ram. The method or process fax ntaki.ng <br />t e detail arrangements can be handled in several ways. <br />�• ASSign thc responsibility to an existing civic organization. <br />Representa�iv� £rom Caiu�.cil shouid participate az�d Manager's <br />flf£ice proviae staff suppart. <br />