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AGcNDA SEC-flO�J: ��,�� QRfGIi�fATING QEPT./QIV.: "'�E�'"�' Feb. 4, 1976 DATE: C}EPT. HEAb APPROVAL. C?E� „lS f1�I[} R�COi-1�1E�I�i7i�TI0�IS �'UaLIC '.fti�`;i:5 �"_ Li ' " ITEi'A NO.: ITEM D�SCRIPi10(�: MGR_ R�VIELVED/P,ECO�b4MEi�kDS: �-- � 6ids for T��o 1/2 Tan Pic�:u� Trucks ��:rr , L.ast we�k, bi ds ��ere recei ved for provi d� ng tv��o pi cfcup trucks io be used i n the stree� and �atilities depariments, each af ��rhich are one-half tori vehicles. Incl uded i n the bi ds v�rere tti,ro or�e�hal f ton ma�le3 s to be used as -�rade-i n, thereby reduci ng the costs to the ci t_y. �oUr �ai ds ti•�ere recei ved wf�i ch are 1 i s ted 6e 7 au�r : DEALER 41hi te Bear podge RQSedale Chevrolet G�1C T.ruck & Coach P�li dway F�rd QI�OTE REr�AP.KS 5,650 Only a 225 cubic inch er�gine, rather thar� 240. tdo notati on of vari at� on made on proposal only a� brochure which accomoanied bid. 6,1(}5 Wronq type of ti r�s the ciiy �50 �xtra �el i ver,y. Pdotati on wi�h bid. 5,2.72 6,64b r^eets specs. ��eets specs. v�rhich would cos� ta sti�ri tch after of variance made As can be seen, !rlhite Bear podge �rovides �he lowest bid at �5,650 inc�uding credit for the t.rade--�n, but t�eir bid on7y provided a 225 cubic inch enqine, rather - than a 24� cubi.n inch specified, 7hey also made no notation an theit^ bid that thi s wa5 a �ari anc� , in canferri ng v�ri th o�ar 1 egal , advi sors , i t was determi ned that such a bid must be d�squalified for not meeting Sj3�C1f1Cd�G10C1S �u11�255 it was the opinian of the cauncil that this vaas a.minor item. The pubTic works mechanics feel tha.t having a larger_engine is desirab�e to re�ieve the strain on the engine, but it sfrould aiso be pointed out tha't these vehicles do noi rout�nely carry heavy 7oads and that �t is not fe1.t -that there is $�-OQ to $500 diff�rence in va7ue be�+rreen the smaller engine and that sp�ci�Ted, ihe council, there�Fore, has the op'tion of de�laring that ��inor item and awar�finq the Ldhite ��ar podqe or d�t�rmininq �hat it is a major item in the bid and declaring tne uvuc�e bid ta be inval�d, thereby awarding to Rasedale Chevro�et. As is noted above, the Rosedale Chevrolet bid o�F �6,105 has a smaller tire than that specifi�d, but this faet was notpd in their bidding and the variation to specs because of �he fact that their tire supplier does not mak� th� f�eavier t�re desi red. Investi ga�i ons have found ��e coul d ihen purchase ti�e p�raper -�i res from a d�fferent manufacturer, i�stall them at an added cosi of $50 per set, then use the bid iires on other city vehicles wh�ch they would fit.