1975_1117_CC_packet - Laserfiche WebLink

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AG�NDA SECTIO�J : �t�t ORi S �'i:l� RECI]i•1flEidDATI0�15 !iE 'l0.: 17Ef�1 DESCRkPTlON' E-9 Mtt 1 IM(� ��J� �� 1��`'!�!� �� ! �� DATE: " II�I%%%� ORIGINATtNG DEPT./D1V.: Pil�LIC IJ�P.i�s FURidiT�2� P.t(�UIRE��E��iS F�P. E�i�!! CIiY tiRLL DEPT_ MEAD AP�ROVAL. C �.% � MGR. REV1��rY�D/RECOM�IEN�S: � The vrorl� on the neti•r city halI is pra�ressing and next year, t�e trans�tion ivill be r�ade into the s�ructure. A� that tirr�, it will be n°cessary, nat only to �:zove. tr�e existing �urniture, but also to su�ply �he r�zeds of prop�rly �urnis�ing this s�ructure to accon�o- date th� acti v5 ti es that +�i 11 be t�ki ng pl ace i r� i t. �11 exi sti ng -�urni ture i s p� ann?d to be uti 1 i zed, however, ti��re are several areas i n th� nQ�� bui 1 d� ng e�rh�cr� have no cor- res �ondi ng roams i:� the exi s�i ng bui 1 di n� from ��Y�i ch furni tur� can be rel �cated: So�e s uGh areas ar� the cprn�erence roor��s , pol i c� i nterrogati on roor�s , sev�ral pol i ce offi ces , corridor seating, plus sheiving to s�ore p�ans and supplies a�d screening to divide the larg� open offic� areas ta make tnem mare v�orkable. ia determine i�ese needs, tiie siaff prepared a nizce-by-piece inventory of all exis�ing furni�ure and discussed the needs of each departnent ��vit� tne appropriat� suprevisors. Several vendo�^s ��lere then contact�d to obtain a�proxima�e costs of the itens. This re- sul�ed in an estimate o� $21,00�.00 far r�ev� furniture ar�d �S,Q00.0(? to re�aint ar�d put new toQs" on tn�. 2xi sti ng furni ture , p7 us provi ue carpet casters for C�ldl Y`5 . L•lhen a 5� ca�ti ngu�ncy ��ras added tn thi s amount, t�e pacicage total2d almast �3t1,5JD.0�. Thi s 1 i st was � then cl o�er revi ewed . and nunerous d�si red, but not r�andatory , i�ems e� i r�i - nated. `Cantact iras mad� wi ti� the State to see i f sav� n�s caul d be abtai ne� by uti 1 i zi ng their previously bid f�rni�ure con�racts. It aras cle�ermined through t��ese ac�ions that the ner�r furnitur�.costs could be reduced to approximately �I4,�0�, of �°e�icl� $10,000 vrarth woul � b� -Fror� the S�ate con�ract. The decision 4��s'a7so made to r�duce refinishing costs by anly.doing tnose pieces af f.ur-- r�iture arhich ar� in highly v�s��le areas. This r�sulted in ihe cost baing on1;� �2,950.0�] includ�ng�conver�in.g over 50 cf�airs ta carpet� casters. . A list is a�tached indicating the types of zxnenditures and an�icipa�ed cas�s and it �o'�als �17,40Q , wl�i ch when addi r�g 5% -For con�i nguenci es . cor�as to approxi r�atel �,r �� 8,Z50 i n tata� . Contact wi th. s uppi i er-s i ndi cate �hat i t ti•ri � 1 tak° 3 to 4 mo��hs -io s u��i;� t1�e furni tur�, so i f i t i s�o be ava� 1 abl e by tfze scf�edul ed �•9arch i, 1976 op�ni ng of the ne�r bui 7 d� fiig, � t �viTl ne�d to be ord�red as soon as possibl�. I n addi �i an to t�e total expendi turzs , parti cul ar i tEr�s ��e counc� 1 r�ay ti�ri st� to revi �wr are �h4 type ar�d color of ci�airs for counc�l seating, as vtell as ti�� type anc3 calar chairs for pu'�1 i c sea�ti r�g � n ti�e counci 1 ch�tni�ars . 7��re i s a�vi de ranc�e a� cos�s poss i bl � i n ih� public sea�ing par�ion and t�is iter� aione cauld resul� ir costs varying from approxir�a�ei� �30�0 �o �7000. The estir�►�te s►�oarn abov� inclUdes �35�J0 for tii�s item. Aiso, of pot�n�ial ir�portanc� �a the counci 1 i s ti�e color scheme ta b4 use� on ��e remai nder of ��+e furn� i�re. Tf�� furr�i tur� coul � ei ��er bz ai 1 rnatchzd �,ri t� a b�i g� �ase Yii ti� a teak to� ar the bas�s cou] d be pai nted s�veral di ; ferent calors to �rovi de a n��re Gc�SUd� appearance. Th� amount af exi sti ng fur�i ture to be rene.,rad i s al so o'� speci al cancern as �t�e above �stir�ate only - !�rovides for th� �rost highly visible areas fram the corridars being redon�. It t�l�uld pra�- ably cost at l�ast an addi�i�nal ��000 if the other �xisti�g furniture is a�so �r�p�rov�d. �l representatiWe of tt�e su��lier wno handles tf�� S�ate contract has agr�ed �.o be on �and at the ��Jav. 17 c�unci 1��eeting ta s�o�� sanples vf �he ca�r� roo�n chai rs ar�d ansGder oth�r quesiions you may hava. Funds for these expe��itures are ant�cipated to cam� from bond issue nonies that are �urren�1y in tne cflntinguency fund or from tne furniture depreciation accoun�, it there ar� not sufficient funds from tne bond issu�. REC0��1,-1��lDED ACTI0�1: Ap�raval of �he exp�ncli�ure of up to $}.8,2�Q.0�7 frar� tf�4 cit�/ ha71 COiI'�7Ti�U�t7C� fUf1E� or furniture depr�cia�i.on fund �o prov�de for ne4,r furni turP and t1�e reconstructi on o�' exi sti ng furni ture far tt�e ne:v ' ci ty ha17 .