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History of Project Delivery Problems Encountered Project Design Time Budget and Solutions Devised (months) Ultimately, Best Value is ContractActualContractActual delivered through City- Burnsville Comprehensive controlled scope and Surface Water Management 13 32 $75,900 $293,638 schedule. Plan Update Chanhassen Surface Water The table to the right 24 24 $300,300 $343,100 Management Plan Update summarizes four surface Vadnais Heights Surface water management planning Water Management Plan 7 28 $43,500 $43,594 projects, three of which are Update included in our client rd Six Cities WMO 3 surveys. As the table 14 18 $60,000 $78,000 Generation Plan illustrates, projects routinely exceed budget and/or Burnsville Comprehensive Surface Water Management Plan Update schedule. The discussion that follows provides an The Burnsville contract was amended seven times based on request explanation for the overruns. additional information and analysis. Modeling was not part of th In all cases, the client scope but modeling was found to be necessary once the project wa approved the changes in underway. Similarly, the City saw value in completing water quality scope and schedule. monitoring to characterize storm water quality. The project addr localized flooding in the northeast part of the City during the Even with delays in plan process which almost doubled the size of the contract. Staff changes adoption, one of the played a part in the schedule, impacting staff responsiveness and important early deliverables introducing new ideas and philosophies after the project was und is the implementation plan. The number of meetings with the public and Council increased This tool provides value in advance of formal plan significantly from the original scope. adoption by the Council. Chanhassen Surface Water Management Plan Update The Chanhassen project had a very detailed scope and a significa Project budgets can be best amount of field work. The initial budget reflected the effort re managed by completing The project was finished on schedule. The increase in project bu separate special studies as independent projects, rather due primarily to several special studies being requested during the than amending the planning planning process. contract as is often the case. Vadnais Heights Surface Water Management Plan Update The Vadnais Heights project came in on budget. However, plan ado was delayed 21 months. Staff was unavailable during plan review illness. When staff was available, the plan adoption was a low priority they were able to proceed with implementation without adoption. Plan adoption was delayed to coordinate with the Citys Comprehensive rd update. Adoption was further delayed by 3 Generation Planning efforts by the two watersheds in the City. rd Six Cities WMO 3 Generation Plan The project was delayed in order to gain review agency involvement and to incorporate a Technical Advisory Panel, which was not in the BWSR required a Citizen Advisory Committee, but the member cities had a difficult time in getting public interest and participation. T review and response to comments was not delayed despite the revi agencies asking for information goals, policies and implementatiitems that had not been previously communicated. | page 21 firm background and qualifications