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Regular City Council Meeting Monday,April 09,2012 Page 10 Councilmember Willmus suggested that in 2014, the survey period be considered earlier in the calendar year, since many Roseville citizens headed south in the fall/winter, and he was concerned that their input would be lost if an input session was held later in the year; and in the biennial cycle of surveys, they be adjusted to occur earlier in the year. Mr. Miller noted this great discussion point on the timing of the survey, opining that it had significant value no matter when it was done. However, Mr. Miller concurred that it was up the City Council to determine when they thought the most valued information could be sought and the timing in the cycle as they moved into goal setting and long-term planning. Mr. Miller reminded Coun- cilmembers that this was a "work in progress," and subject to revisions as it evolved. Councilmember McGehee stated strong support for the Performance Management Program, most especially its emphasis on achieving results that matter to the pub- lic determined by clear and efficiante communication with the public, the city's stakeholders. She continued to stress the philosophy from the opening of the re- port opining that the practices initated will have to be sustained. She also refer- enced summative and formative evaluations as discussed in the document. Sum- mative information aids in evaluating whether or not a program is successful as measured against set goals while formative information helps to define what is working in the implementation of a program, activity or department. She agreed that this information would be part of that collected in the survey as referenced by Councilmember Willmus. Councilmember McGehee suggested moving the sur- vey to different places in the cycle, as well as other items, to determine where they proved most valuable. Councilmember Johnson noted that doing the community survey could be done whenever it is best and receiving results could be put off until the beginning of the year. At the request of Mayor Roe, Mr. Miller reviewed the 2012 and 2013 calendar proposals (Attachment A), including information gleaned to-date in the first 4-5 months of 2012, and staff's updating of goals, outlining department-wide strategic goals five years out; and building on the pieces laid from other foundational ini- tiatives over the last 18 months. Mr. Miller emphasized the importance of not go- ing backward with steps in the process once goals had been set, and not changing those goals during the cycle—whether they had been achieved of not, with opera- tional changes made as part of the normal budgeting process toward the end of the year for the next year. City Manager Malinen suggested September for the survey rather than October or November.