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REQUEST FOR COUNCIL ACTION <br /> Date: 5/14/2012 <br /> Item No.: <br />7.c <br />Department Approval City Manager Approval <br />Item Description: Approve General Purchases or Sale of Surplus Items Exceeding $5,000 <br />B <br />ACKGROUND <br />1 <br />City Code section 103.05 establishes the requirement that all general purchases and/or contracts in <br />2 <br />excess of $5,000 be approved by the Council. In addition, State Statutes require that the Council <br />3 <br />authorize the sale of surplus vehicles and equipment. <br />4 <br />5 <br />General Purchases or Contracts <br />6 <br />City Staff have submitted the following items for Council review and approval: <br />7 <br />DepartmentVendorDescriptionAmount <br />Public Works Metro Count 6 traffic counters (a) $6,588.42 <br />Utilities Ferguson waterworks Water meter radio equipment (b) 29,933.39 <br />Recreation Lano Equipment Kubota Tractor (c) 28,097.21 <br />Bldg Maint. McCaren Design Inc. City Hall Campus lawn and plant care (d) 7,019.23 <br />8 <br />Comments/Description: <br />9 <br />a)The City’s existing traffic counters are 20 years old and have reached the end of their useful life. <br />10 <br />b)These devices attach to existing water meters and are part of the City’s transition to an Automated Meter Reading data <br />11 <br />collection system. <br />12 <br />c)Replaces the 1999 Masey Ferguson tractor. Lano Equipment had the lowest bid. <br />13 <br />d)To maintain the main City Hall campus mowing and weeding. <br />14 <br />15 <br />Sale of Surplus Vehicles or Equipment <br />16 <br />City Staff have identified surplus vehicles and equipment that have been replaced and/or are no longer <br />17 <br />needed to deliver City programs and services. These surplus items will either be traded in on replacement <br />18 <br />items or will be sold in a public auction or bid process. The items include the following: <br />19 <br />20 <br />DepartmentItem / Description <br />PO <br />OLICYBJECTIVE <br />21 <br />Required under City Code 103.05. <br />22 <br />FI <br />INANCIALMPACTS <br />23 <br />Funding for all items is provided for in the current operating or capital budget. <br />24 <br />Page 1 of 2 <br /> <br />