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<br />" ¢ª¦±®´­£ <br />The City prints and posts council meeting materials prior to eac <br />costly process. (On occasion our packets have been in excess of <br />Numerous cities, counties and school boards in Minnesota are tak <br />information to elected officials and citizens. They have elimina <br />devices at council meetings. The technologies being adopted are <br />many were created with the councilmember in mind. <br />Staff has researched several options for making packets availabl <br />options, each with advantages and disadvantages, mainly around c <br />tablets or notebooks have programs or applications that can be p <br />Additionally, transitioning to eleduce our environmental impact. <br />Printing packets is no longer a sustainable practice for municip <br />4§¤ #®²³ ®¥ )¬¯«¤¬¤­³ ³¨®­ <br /> <br />The council has approximately 30 meetings per year. It costs app <br />each meeting. This includes the cost of paper (35 and 40 reams of paper) and t In <br />addition to the print cost, the City collectively spends about 1 <br />and collate packets and to have a Community Services Officer del <br />$7,000 per year to produce paper-based information packets <br />Tablets, notebooks and laptops starts at around $500. Peripheral <br />If the Council decides to use electronic meeting packets, the Co <br />available to Councilmembers. <br />1.City purchases devices. <br />2.City compensates councilmembers for the purchase (reimbursement <br />3.Councilmembers bear the full cost of purchasing electronic devic <br /> <br />Each option has advantages and disadvantages. <br />1.If the City purchases devices, we would purchase certain types o <br />generated materials. Councilmembers would not have a choice abo <br />preferences. If a device is lost, broken or stolen, the City wou <br />The City would own the device and a Councilmember would be expec <br />business. <br /> <br />