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REQUEST FOR COUNCIL ACTION <br /> Date: 7/16/12 <br /> Item No.: 12.e <br />Department Approval City Manager Approval <br />Item Description: Consider Establishing a New Position within the Information Technology <br /> Division <br />B <br />ACKGROUND <br />1 <br />Since 1997, the City Council has consistently approved Joint Powers Agreements authorizing the City of <br />2 <br />Roseville to provide Information Technology support to area municipalities and governmental agencies. To <br />3 <br />date, the City has 26 such agreements in place worth a combined total of $733,000 annually. <br />4 <br />5 <br />Monies derived from the partnerships not only pay for the additional staffing costs that are incurred, but <br />6 <br />they also offset a portion of Roseville’s fixed information system costs. <br />7 <br />8 <br />Over the past several months, the City has been in discussions with the cities of Anoka and St. Francis <br />9 <br />regarding the provision of IT services. Both of these cities have approved an agreement to turn over the <br />10 <br />support of their information systems to Roseville. In order to provide services to these two cities, the City <br />11 <br />will need to add another Network Server Specialist position. The cost of the new position including <br />12 <br />benefits will be $75,000 - $85,000 annually. In contrast, the new JPA’s with Anoka and St. Francis will <br />13 <br />garner us $157,000 annually. <br />14 <br />15 <br />The IT business partnerships have been successful in large part because each respective organization has <br />16 <br />similar needs, and have agreed to standardize on similar platforms. Overall savings are achieved because <br />17 <br />the research, development, and planning on technological issues and the general administrative function is <br />18 <br />centralized with the City of Roseville thereby removing the burden from the other agencies. <br />19 <br />20 <br />The benefit to the City of Roseville is that these partnerships allow us to recoup our investment in research, <br />21 <br />training and equipment costs over a broader base. In addition, Roseville retains a much stronger <br />22 <br />complement of IT Staff to service our own needs than we could if we were to go it alone. <br />23 <br />24 <br />The City currently employs the following positions within the IT Division: <br />25 <br />26 <br />Information Technology Manager – 1 FTE <br />27 <br />Network Systems Engineer - 2 FTE’s <br />28 <br />Network Systems Analyst – 1 FTE <br />29 <br />Network Server Specialist – 1 FTE <br />30 <br />Desktop Support Specialist - 4.5 FTE’s <br />31 <br />Based upon an assessment of Roseville’s current needs as well as the needs of other partnering agencies, <br />32 <br />Page 1 of 4 <br /> <br />