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REQUEST FOR COUNCIL ACTION Date: 8/13/12 Item No.: 7.h Department Approval City Manager Approval Item Description: Declare costs for projects to be assessed in 2012 and order preparation of assessment rolls B ACKGROUND 1 Per city assessment policy and state statute, the City holds public hearings to consider 2 assessments for completed street reconstruction projects. This year’s assessment proceeding is 3 for City Project P-11-02: Dale Street Reconstruction, between County Road C and S. Owasso 4 Blvd. This project was constructed in 2011 and scheduled to be assessed in 2012. It is 5 recommended that the assessment hearing be held at the regularly scheduled council meeting on 6 September 24, 2012. 7 The first step in the assessment process is consideration of a resolution declaring costs to be 8 assessed and ordering preparation of assessment rolls. Assessment rolls are prepared a year after 9 the project is completed to ensure that all costs for the project including construction, legal and 10 engineering are included in calculating the final assessment rate. 11 PO OLICYBJECTIVE 12 It is the City’s policy to assess a portion of street reconstruction costs. The City follows the 13 requirements of Chapter 429 of state statute for the assessment process. Once the assessment 14 roll is adopted, the City allows for a 30-day pre-payment period. Following the pre-payment 15 period, assessment rolls are certified to Ramsey County for collection. The City will have the 16 rolls certified by early November in order to allow the County enough time to add the 17 assessments to property taxes. 18 FI INANCIALMPACTS 19 Attachment A is a Project Financing Summary detailing the feasibility report and actual project 20 costs for this improvement. This project was financed using assessments, utility funds, and 21 street infrastructure funds. 22 The proposed final assessment roll will be prepared in accordance with Roseville’s assessment 23 policy and as outlined in the project feasibility report. A detailed assessment roll will be 24 presented at the assessment hearing for this project. 25 SR TAFF ECOMMENDATION 26 Staff recommends that the City Council approve the attached resolution declaring costs for City 27 Project 11-02 to be assessed and ordering preparation of the proposed assessment roll. 28 The 2012 assessment process is suggested to proceed according to the following schedule: 29 30 Page 1 of 2