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After a thorough review of the bids received, we have determined that while Valley Paving, Inc. 24 had the low bid, it did not conform with City Specification General Condition 207.0. This 25 section of the specifications limits the total mobilization for the project to a maximum of 5% of 26 the total bid. The mobilization item is compensation for preparatory work and operations, 27 including the movement of personnel, equipment, supplies and incidentals to the Project site. 28 Below is a summary of the mobilization percentages for all of the Contractors that bid this 29 project. 30 BIDDER MOBILIZATION Valley Paving, Inc. 5.33% GF Jedlicki, Inc. 3.53% New Look Contracting, Inc. 4.76% Minnesota Dirt Works, Inc. 4.98% C.W. Houle, Inc. 3.64% Penn Contracting, Inc. 4.76% Northdale Construction Company, Inc. 9.38% 31 The City has the right to reject any and all Bids, to waive any and all informalities not involving 32 price. We have reviewed the contract and bids with the City Attorney and have been advised 33 that since the inconsistency with Mobilization involves price and is a condition of the contract, it 34 would not be considered an informality that could be waived. As a result, staff is recommending 35 that we reject the lowest bidders, Valley Paving, Inc. because of non-compliance with General 36 Condition section 207.0. 37 We have reviewed GF Jedlicki, Inc.’s references and confirmed that they are a responsible 38 bidder. Staff received positive references from Bloomington City staff, as well as engineering 39 consultants Barr Engineering and Bolton & Menk, Inc., who served as project engineers for 40 multiple cities, including Bloomington, Eagan, and St. Louis Park. All of these Agencies have 41 contracted with GF Jedlicki, Inc. in the last 2 years. Staff recommends that we award the 42 Contract to GF Jedlicki, Inc., since they are the lowest responsible bidder whose bid conforms 43 with City Specifications. 44 Another option available to the city is to reject all bids and re bid this project. This option would 45 delay the Council award of bid to September and risk the completion of the project this 46 construction season. Another risk is that bids could increase as well. Given the competitiveness 47 of the bids received staff does not feel it is likely that bids would decrease. Also, given that this 48 project is a flood reduction project, staff does not recommend additional delays to the project 49 schedule. 50 FI INANCIALMPACTS 51 We received seven bids for the Skillman Avenue Drainage Improvements. Bids were received 52 on July 25, 2012. The low bid submitted by GF Jedlicki, Inc., $82,211.00, is 22% lower than the 53 engineer’s estimate of $104,260 and within the budgeted amount for this project. This work is 54 funded in the Storm Sewer Infrastructure Funds, as well as with a cost-share received from the 55 Rice Creek Watershed District. 56 Page 2 of 3