2012-08-07_PR_Packet - Laserfiche WebLink

Home

• RESPONDENT'S OFFER — SIGNATURE AND CERTIFICATION FORM: The Respondent's Signature and Certification Form (Attachment A) must be signed by an authorized representative of your company. Include this signed document with the original proposal, and provide a copy of it with each copy of the proposal. 1.6 OWNERSHIP OF PROPOSAL • All materials submitted in response to this request become the property of the City, and may become a part of any resulting contract. Award or rejection of a proposal response does not affect this right. 1.7 RELEASE OF CLAIMS, LIABILITY, AND PREPARATION EXPENSES • Under no circumstances shall the City be responsible for any proposal preparation expenses, submission costs, or any other expenses, costs, or damages of whatever nature incurred as the result of a Respondent's participation in this RFP process. The Respondent understands and agrees that it submits its proposal at its own risk and expense, and releases the City from any claim or damages or other liability arising out of the RFP and award process. 1.8 PUBLIC PROPOSAL OPENING • The City will open the responses on the Submittal Date and Time indicated. Respondents may attend the proposal opening. Only the names of the Respondents will be made public at the opening. 1.9 DURATION OF RESPONDENT'S OFFER • The proposal constitutes an offer by the Respondent that shall remain open and irrevocable for the period specified on the Respondent's Offer — Signature and Certification Form (Attachment A). 1.10 ERRORS IN PROPOSALS • The City shall not be liable for any errors in the Respondent's proposal. Except during negotiations initiated by the City, no modifications to the proposal shall be accepted from the Respondent after the Submittal Date and Time. The Respondent is responsible for careful review of its entire proposal to ensure that all information is correct and complete. Respondents are responsible for all errors or omissions contained in their proposals. 1.11 WITHDRAWING PROPOSALS • Respondents may withdraw their proposal at any time prior to the Submittal Date and Time by submitting a written request to the Contact for RFP Inquiries indicated on the Submittal Guidelines Page (Page 2). The written request must be signed by an authorized representative of the Respondent. The respondent may submit another proposal at any time prior to the Submittal Date and Time. No proposal may be withdrawn after the Submittal Date and Time without approval by the City. Such approval shall be based on the Respondent's submittal, in writing, of a reason acceptable to the City in its sole discretion. Page 6 of 40