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SECTION 5 - POST AWARD PROCEDURES <br /> 5.1 WEEKLY REPORTING SYSTEM <br /> The awarded Respondent will be required to submit a Weekly Risk Reporting (WRR). <br /> The WRR is a tool for the City to analyze the performance of the project based on risk. <br /> The WRR is expected to take minimal effort from the Respondent (approximately 5 <br /> minutes per week). The WRR does not substitute or eliminate weekly progress reports <br /> or any other traditional reporting systems or meetings that the Respondent may do. <br /> The purpose of the WRR is to allow the Respondent to manage and document all risks <br /> that occur throughout a project. Risk is defined as anything that impacts project cost or <br /> project schedule. This includes risks that are caused by the Respondent (or entities <br /> contracted by the Respondent), and risks that are caused by the City (scope changes, <br /> unforeseen conditions, etc). <br /> The weekly report is an excel file that must be submitted on Friday of every week. The <br /> report is due every week once the award has been made, and must be submitted every <br /> week until the project is 100% complete (and final payment has been received). Please <br /> contact the City's Project Manager if you have not received an electronic version of the <br /> spreadsheet (after the start date of the contract). A video tutorial is available to the <br /> successful Respondent that provides additional information on the report. <br /> The report must be emailed to: <br /> • Lonnie Brokke <br /> lonnie.brokke ci.roseville.mn.us <br /> • Jeff Evenson <br /> i <br /> • Bill Malinen <br /> bill.malinen @ci.roseville.mn.us <br /> • mn-weeklvgpbsr-q.com <br /> POST PROJECT EVALUATION <br /> Upon completion of the project, the Respondent will be evaluated based on their <br /> performance on the project. This includes, but is not limited to: overall quality, ability to <br /> manage the project, ability to minimize complaints, ability to minimize City's efforts, <br /> ability to minimize project delays, ability to minimize cost increases, and submission of <br /> accurate weekly reports. <br /> The final rating will be replace the Consultant's PPI score, and may be considered on <br /> future projects. <br /> Page 29 of 40 <br />