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Those three companies (CivicPlus, Gov Delivery, and Vision Internet) submitted new 25 information/proposals in 2011 and were reinterviewed. Also Adobe Systems, Inc. provided 26 information about its services. Two companies were ruled out because of cost: Adobe Systems 27 ($80,000) and Gov Delivery ($60,000). Tim Pratt and Joel Koepp reviewed proposals from 28 CivicPlus and Vision Internet. They determined that Vision Internet offers a superior product and 29 far superior customer service. For instance, Vision Internet’s design staff creates much more 30 appealing looking websites (e.g. City of Plymouth, City of Eden Prairie). Their content 31 management system is easier to use and automatically formats material to fit the content frame. 32 Which allows for greater use of photos and graphics on webpages and e-newsletters. They offer 33 dynamic font resizing to help users with vision impairment, Google translation for those who use 34 a language other than English and a mobile version compatible with smart phones. While this 35 was an informal informational gathering process rather than a formal RFP process, the 36 information gathered by staff is the equivalent to what would be gathered with an RFP. 37 Vision Internet’s formal proposal includes redesign and hosting through 2013 and a redesign in 38 2016 for $24,750 (see Attachment A). There is funding for this project in the 2013 39 Communications budget. Vision Internet estimates that it was take 15-26 weeks to complete the 40 project. However, our project is likely to be on the lower end of that scale. If we act now and 41 complete the redesign in 2012 we can avoid paying CivicPlus’ $7,500 annual hosting fee for 42 2013. The City must provide 60 days notice to terminate the agreement with CivicPlus. 43 PO OLICYBJECTIVE 44 The Council approved a Community Aspiration to improve communications with residents. An 45 enhanced and easier to use website would facilitate improved communications. 46 BI UDGET MPLICATIONS 47 There is money in the Communications budget for 2013 for website redesign. Council would 48 need to authorize spending the money in 2012 instead of 2013. Communications is an enterprize 49 fund, and the primary source of funding is cable television franchise fees. This project would not 50 affect property taxes. 51 According to Finance Director Chris Miller since the City has done its due diligence in 52 researching this website redesign and there is money budgeted for it, the Council can authorize 53 this project. City Attorney Mark Gaughin reviewed this matter and deemed that approval of this 54 Page 2 of 3