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Regular City Council Meeting Monday,August 20,2012 Page 4 noted that earlier discussions among the City Council and staff related to the Per- formance Management Program had intended to use this information throughout the budget cycle. City Manager Malinen briefly referenced recent State Auditor rulings on surveys and potential imposition of levy limits; noting that this could become a significant issue in future City Council decision-making. Acting Mayor Willmus, in his discussions with Mayor Roe prior to tonight's meet- ing, reiterated that Mayor Roe had asked that formal action be held until a future meeting to allow the full body to participate. Acting Mayor Willmus noted that, if the question was called at tonight's meeting, it had little chance of succeeding. b. Proposal to Redesign the City's Website Communications Specialist Tim Pratt highlighted the proposed redesign of the City's website to make it more user-friendly and enhance electronic communica- tions with citizens, as detailed in the Request for Council Action (RCA) and At- tachment A, dated August 20, 2012. Mr. Pratt noted that, during staff's review of various website design providers, and software providing a single entry and only one set of software. After staff's exten- sive review, Mr. Pratt advised that staff had become aware that the information they had generated in their review had provided the overall criteria generally provided in an RFP, but had been completed in-house. Mr. Pratt noted that website design for government was a specialized field, and in Ramsey County only two (2) companies provided services to government, as detailed in the RCA. Mr. Pratt advised that staff was recommending the firm of Vision Internet for rede- sign and hosting of the City's website, with their proposal having been reduced from $30,000 in 2011 to $24,000 at this time, and allowing for redesign before year-end. Mr. Pratt advised that, if completed in December of 2012, it would then allow for the City to save another $7,500 in annual hosting fees with the current provider. Mr. Pratt noted that this was a tight timetable to redesign a website, but if the City Council took formal action tonight, the firm assured staff that it could be done. Councilmember McGehee advised that there were many things in each depart- ment's strategic plans that she wanted to discuss and their specifics for the website (e.g. online permits, fee payments) before making a decision on this website design to assure that it was compatible with each department. Regarding the limited num- ber of website designers for government in Ramsey County, Councilmember McGehee opined that there were other counties in the metropolitan area other than Ramsey County. Councilmember McGehee noted there were other issues to con- sider for the website, including access, mobile applications and how to format to smaller screens; and without knowing the needs of other departments, she was una- ble to make an informed decision at this time.