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Regular City Council Meeting <br /> Monday,August 20,2012 <br /> Page 8 <br /> Mr. Trudgeon advised that staff would follow up with them. <br /> Acting Mayor Willmus noted the current process when an applicant came to City <br /> Hall for a permit and the payment through Finance Department staff; and ques- <br /> tioned the rationale for that process, whether for separation of functions, or whether <br /> it could be handled internally through the Community Development Department <br /> staff. <br /> Finance Director Miller advised that staff had discussed the process and whether it <br /> made sense to have a centralized receipt system; however, he noted that changing <br /> the process would require a decentralized point of sale, and require additional <br /> equipment purchases and employee training. From the standpoint of controls, Mr. <br /> Miller advised that there was no need for a centralized cashier desk other than uti- <br /> lizing the infrastructure already in place. <br /> Acting Mayor Willmus asked staff to review any potential personnel savings by <br /> having point of sale for the process, specifically in the Community Development <br /> Department. <br /> Mr. Trudgeon noted that a lot of permits were process by the current personnel; <br /> however, he further noted that this function was not the only one performed by that <br /> position. <br /> At the request of Acting Mayor Willmus, Finance Director Miller advised that only <br /> a small daily percentage of permits from the Community Development Department <br /> were processed by the Receptionist position. <br /> Councilmember McGehee questioned if online permit and fee applications and <br /> payments were available in the future, would it reduce the number of applications in <br /> person. <br /> Mr. Trudgeon opined that it would reduce it somewhere, specifically for homeown- <br /> ers seeking basic permits and not requiring a more in-depth review by staff. Mr. <br /> Trudgeon noted that rental registration had been added online this year, and a good <br /> percentage of rental owners took advantage of that, but noted that it was a simple <br /> process to do so. Mr. Trudgeon advised that staff would continue to look into the <br /> online process to make it easier for residents. <br /> At the request of Councilmember McGehee as to whether it would save time for <br /> record keeping purposes, Finance Director Miller responded that it would not save <br /> any time in that area. <br />