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REQUEST FOR COUNCIL ACTION Date: 9/24/12 Item No.: 11.a Department Approval City Manager Approval Item Description: Public Hearing for a 2011 Project to be assessed in 2012 B ACKGROUND 1 On August 20, 2012, the City Council set a date to hold a public hearing for the purpose of 2 establishing special assessments for City Project P-ST-SW-11-02: Dale Street Reconstruction, 3 between County Road C and S. Owasso Blvd. It is suggested that the public hearing be 4 conducted according to the attached agenda. 5 At the assessment hearing, staff will go through a brief presentation that will include a 6 description of the project, project financing, and a discussion of typical assessments for 7 properties benefiting from these improvements. Staff will summarize the City assessment policy 8 and how it has been applied to this project. 9 It is suggested that if property owners have individual concerns about the quality of construction 10 as part of the project or specific information about project deficiencies, these should be referred 11 to the Engineering Department. Typically, these kinds of complaints relate to quality of finished 12 construction and are covered under the warranty. The warranty is one year from the final 13 contract acceptance; the Contract was finalized on July 16, 2012. Correction of these types of 14 problems should not delay the adoption of assessment rolls. 15 Following past Council policy, if questions are brought up during the Public Hearing regarding 16 specific assessments, if amendments to the assessment rolls are necessary, or if Council would 17 like staff to investigate a concern, the hearing can be continued to the next council meeting. 18 This project has been completed in accordance with the plans and specifications and there are no 19 problems with construction according to our final review. 20 PO OLICYBJECTIVE 21 It is the City’s policy to assess for a portion of street reconstruction costs. The assessment roll 22 has been prepared in accordance with state statute Chapter 429 and Roseville's assessment 23 policy. The roll and frontages are consistent with the recommendations in the feasibility report 24 prepared for this project. 25 After the Public Hearing, the City Council adopts the assessment roll making it final. The City 26 allows for a 30-day pre-payment period after the roll adoption. Following the pre-payment 27 period, assessment rolls are certified to Ramsey County for collection. The City will have the 28 rolls certified by early November in order to allow the County enough time to add the 29 assessments to property taxes. 30 FI INANCIALMPACTS 31 Attachment A is a Project Financing Summary detailing the feasibility report and actual project 32 costs for this improvement. This project was financed using assessments, Municipal State Aid 33 funds, and utility funds. 34 Page 1 of 2