2012-10-04_PR_Packet - Laserfiche WebLink

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LHB, while not contractually responsible for the work of other consultants, will provide concept plans developed to guide consultants' work in alignment with the Master Plan, with detail demonstrating key concept level directions for park configuration and layout,grading, stormwater management, natural resources amenities, planting and turf establishment, site furnishings, building locations and types, and special features. The concepts will also define directions for accommodating existing or planned recreation programs and activities, concepts for protecting the public during construction activities, and desired implementation dates.. .. The key element of maintaining a schedule is to define appropriate and necessary timelines, require the consultant to identify issues that might delay their work, and, once under contract, assess consultant progress on a regular schedule, all of which we understand will be documented or requested in the city's Requests for Proposals for the preparation of final design/construction documents. If delays in delivery of consultants' work becomes apparent during the Lead Consultant contract period, LHB will work with staff to determine remedies, including, if amenable to the city, reassignment of work to other consultants LHB has made a suggestion that the trails and natural resources consultants be engaged early(Task 5 in the Project Schedule) so that their work can inform the development of concept plans. Because so much of the critical direction (including cost estimates and public engagement) is focused around the development of the concepts,these consultants must be keenly aware of the need for delivery of their work products. We envision a close relationship with these consultants during the first several months of the Lead Consultant process in order to ensure delivery of their work as the first series of park concept plans are generated. A consultant's deviation from the accepted/approved concept plans as the final design/construction documents are completed, whether in design direction, schedule, or details, will not become the responsibility of the Lead Consultant unless the city directs the Lead Consultant to participate outside the terms of the Lead Consultant agreement. Identified Risk 4: Displacement of programmed park activities during implementation of improvements Staff has noted the need to closely coordinate implementation planning to ensure planned park and recreation programs are not displaced. LHB intends to work with parks program staff during the development of concepts for the parks to understand the impacts of changes and to strategize methods of accommodating park programs even during construction activities. Priority Solution Strategy: will be on direct accommodation, public safety, but we may also need to consider providing temporary facilities can be defined as a part of the park improvement contract, sequencing of improvements (which may have an impact on construction costs), and, likely as a last resort, relocating activities to another park. A part of this effort will also require an assessment of the impressions of the construction site on the public and defining through the concept planning process key practices for maintaining an organized and