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❑ Evaluation Criteria for background and qualifications and scoring by evaluation teams <br />. ❑ Relative rating of proposed fees <br />� All firms received identical information in identical format. The RFP stated the guidelines to <br />.. submit documentation in such a manner to ensure a fair comparison between proposals. They <br />.. were also given clear guidelines of what to include in the RFP, including a list of categories of <br />. service to be included in the retainer. For the Civil Legal Services, the City required an all- <br />���_ inclusive retainer except for arbitration and litigation. This provides for a fair comparison of <br />� services and costs, ensures budgetary stability and promotes staff confidence. Proposals were <br />�� evaluated and a weighted value assigned for: <br />4� Fees (35%) <br />��:��� Past Performance (5%) <br />��� � Background and Qualifications (20°/o) <br />- Risk Assessment — Value Added (5%) <br />� Project Capability (10%) <br />��,� Interviews (25%) <br />L'. <br />� In addition, at the conclusion of the process, the City can negotiate with the selected firm if we <br />� choose to change the menu of retainer covered services. <br />�� Pursuant to MN Statute 412.651, Subd. 3, the City Manager shall appoint the City Attorney(s). <br />.. The appointment is subject to the approval of the Council. <br />��:� Following Thursday's interviews, and the BVP process, the City Manager will report to the <br />�� Council at the December 3 meeting. <br />� POLICY OBJECTNE <br />� To utilize an objective, fair, thoughtful and thorough method of selecting and retaining <br />� professional services consistent with the Professional Services Policy. <br />'�. BUDGET IMPLICATIONS <br />e:� The proposed fees for the Civil Legal Services will be subject to negotiation, with a maximum <br />� "not-to-exceed" expense comparable to current expense levels. <br />h: STAFF RECOMMENDATION <br />c� Approve the City Manager's appointment of a selected City Attorney. <br />c REQUESTED COUNCIL ACTION <br />c� Approve the City Manager appointment of, and authorize the City Manager to negotiate an <br />acceptable contract for City Attorney services with selected firm. <br />Prepared by: Williain J. Malinen, City Manager <br />Attachments: A: Professional Services Policy <br />B: RFP for Civil Legal Services <br />Page 2 of 2 <br />