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Appendix A BEST OVERALL VALUE SELECTION PROCESS GENERAL GUIDELINES The Guidelines listed below should serve to provide uniformity to the Best Overall Value Selection Process. The City solicits contracts for a variety of seroices and a level of discretion is necessary; however, the following guidelines should be followed to maintain the integrity of the Best Overall Value process. I. Evaluation Groups The City Manager shall approve the evaluation group comprised of staff with direct involvement with the services being sought. Most evaluation groups will consist of a Department Head, Project Leader, and two or three users of the service each member's ratings will be weighed equally. IL Criteria Each Evaluation Group shall use the same criteria for evaluating proposals. The proposals that score the highest based on the first five (5) criteria below will receive an interview. The Evaluation Group will determine, prior to the solicitation of proposals, the weight of each criterion according to the services being sought. *For all contracts, Overall Cost will be wei,�hted at a minimum of 30% of the total points awarded. Evaluation of the first five (5) criteria will be an individual and blind process. The six (6) criteria for evaluating Best Value are: Cost — Scores will be objectively determined administratively based on a consistently applied standard formula or approach. Past Performance Information Project Capability Risk Assessment Value Added Interview III. Rank Best Overall Value looks at the quality of responses and determines whether or not the response is dominant. Proposals with dominant responses will rank higher. Rank will be determined using a combination of the score of each proposal and performance in the interview. The contract will be awarded to the proposal ranking the highest.