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REQUEST FOR HRA ACTION Date:1-15-13 Item No: 6.a. Staff Approval:Agenda Section: PTConsent Item Description:Approval of annual contract renewals with the City of Roseville for fiscal support,support staff, and Executive Director services for 2013 Background The HRA requires annual review and renewal of the contract between the HRA and City of Roseville for the use of City services for fiscal agentand administrative support staff. City Fiscal and Staff Services Contract: The contract for the use of Roseville’s Finance Department to act as the HRA Fiscal Agent is 5% of the total HRA administrative budget. For 2013,the HRA administrativebudget is $174,538.00which includes the staffcosts, fees, memberships and subscriptions and training. The fiscal fee based upon the contract would be $8,727.00for 2013, which will be a prorated quarterly transfer from the HRA Fund to the City’s GeneralFund. The contract dates and amounts have been revised;however, all other items remain the same as 2012. The costs for administrative support services include charges related to assistance with the planning and operation of the Living Smarter Home and Garden Fair.Administrative support will be increased this year to 20 hours weekly or 1,040 hours annually due to the expanded workload planned to be undertaken by the HRA. Theannual contract amount for this service is estimated to be a maximum of $30,345 (salary and benefits) and will be a prorated quarterly transfer from the HRA Fund to theCityCommunity Development Fund. In addition to normal administrative services, the RHRA also has a Housing Program Manager. Similar to the other support staff, the RHRA must enter into an agreement with the City to authorize transfer of RHRA funds tothe City of Roseville Community Development Fund to pay for that position’s services. This position will be made full-time in 2013. The costs forservices provided by the Housing Program Manager is estimated to not exceed $102,905 (salary and benefits) and will be a prorated quarterly transfer from the HRA Fund to the City Community Development Fund. Finally, the Roseville Community Development Director serves as the RHRA Executive Director. The RHRA Executive Director provides oversight management of the HRA actions, programs, budget and activities with guidance from the RHRA Board. It has been determined that 15% percent of the Community Development Director’s time is spent on RHRA matters. Accordingly, the 2013RHRA budget has allocated $21,063.00to pay for the RHRA Executive Director’s services to the City Community Development Fund. This amount will be transferred from the HRA Fund to the City CommunityDevelopment Fund on a prorated quarterly basis. RHRA Services Contracts (01-15-13)-Page 1of 2