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<br />REQUEST FOR COUNCIL ACTION <br /> Date: 2/25/2013 <br /> Item No.: 7.i <br />Department Approval City Manager Approval <br />Item Description: Authorize Issui ng an RFP for Printing Services <br />Page 1 of 1 <br />B ACKGROUND 1 <br />The City of Roseville communicat es news of use and importance to residents through a variety 2 <br />of media. The main communication tool is the resident newslett er the “Roseville City News.” 3 <br />The six-page, broadsheet (11x17) newsletter is mailed to every resident and business with a 4 <br />Roseville mailing address for a total of 17,431 copies. 5 <br /> 6 <br />Roseville has a significant senior population th at relies on printed communication to receive 7 <br />information about City services. While th e City continues expanding its electronic 8 <br />communications, many more residents are gett ing information from printed sources. 9 <br /> 10 <br />Roseville began soliciting bids for newslett er printing in 2001. Through competitive bidding the 11 <br />City has secured long-term low-cost printing wh ich has cut the cost of printing by more than 12 <br />40%. Staff has also undertaken other cost-saving measures which have saved the City an 13 <br />additional 20%. 14 <br />P OLICY O BJECTIVE 15 <br />The current contract with Gree nhaven Printing for newsletter pr inting and the current contract 16 <br />with Impressive Print for stationery and form printing expire in May 2013. 17 <br />B UDGET I MPLICATIONS 18 <br />Currently the City pays approxi mately $5,500 an issue to print 17,431 copies of the newsletter 19 <br />and prepare them for mailing. The City spe nds approximately $6,000 for the other printing 20 <br />services included in the RFP (e .g. forms and envelopes). Funding for newsletter printing comes 21 <br />from the Communications Fund an enterprise fund not supported by property taxes. Form 22 <br />printing comes either from individual depa rtment budgets or from Central Services. 23 <br />R EQUESTED C OUNCIL A CTION 24 <br />A motion authorizing the City of Roseville to issue a Request for Proposals (RFP) for printing 25 <br />services. 26 <br />Prepared by: Tim Pratt, Communications Specialist <br />Attachments: A: Proposed RFP