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March 20, 2013 Item 7. a Evaluation of 2012 Achievements Member Groff noted that there was not as much work done to-date with these groups as he would like, and while he had achieved nice interaction with Karen representatives on a personal level, specifically from his work with them as a former resident and HRC Commissioner in Falcon Heights, it took time to build those relationships over a period of three (3) to five (5) years, and was in the Roseville HRC's plans. Chair Grefenberg admitted that the HRC realized that they hadn't done enough; however, he noted that the HRC had limited staff support, as well as limited personal time and energy to accomplish everything. Chair Grefenberg noted that, once elections were over, their focus could be adjusted to those other areas brought forward. Member poneen noted that, while the HRC may have program parameters, part of the civic engagement process was to encourage participation among the community and encourage conversations without the support or prompting of the HRC as an organization. Mayor Roe noted that the youth commissioners were taking a step in the right direction, and provided a great starting point. Councilmember McGehee suggested interest groups partnering with leaders of these ethnic groups with the City through hosting celebrations to celebrate and showcase their diversity. Councilmember McGehee opined that the HRC could serve as the initial contact to find leaders, with the City then participating and/or facilitating such celebrations and making funding and resources available to them. Councilmember Willmus noted that this topic was briefly touched upon at the joint School District No. 623/City Council meeting. Member Thao noted that this had been spoken of previously, but had yet to happen. Chair Grefenberg noted the need for the HRC to prioritize its focus points; and spoke in support of the HRC laying the groundwork with organization being up to the City or HRA. As an example, Chair Grefenberg suggested that the City Council or HRC hold a regular meeting at another site (e.g. Sienna Green Apartments) to encourage more interaction and involvement. As part of that consideration, Chair Grefenberg noted that Vice Chair Singleton had begun the process of reviewing the HRC's by- laws and requirements of the body in compliance with City Ordinance, as well as addressing open meeting laws. Vice Chair Singleton noted that the current HRC by-laws, without revision since 1985, were found to be vague; and not in line with the current and increased charge by the City Council to the HRC. Vice Chair Singleton noted that, due to the Commission's work load, it had been operating under a committee structure, with the full HRC referring other matters to committees for advice and review, and serving as an executive committee, as a standing or operations committee. Vice Chair Singleton advised that a final draft of the revised by-laws would be ready for review by the full HRC at their September monthly meeting, and then forwarded to the City Council for their consideration. Chair Grefenberg advised that, once the HRC reviews this draft of the by-laws they would want to meet with City staff and receive input from the City Council, since they didn't want to do a lot of additional work if the City Council would radically revise them; and opined that through working with the City Manager, the HRC HRC Current Status Review of 2012 Strategic Plan and 2013-2014 Revisions & Initiatives 10