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Regular City Council Meeting Monday,February 25,2013 Page 31 Councilmembers McGehee and Willmus requested additional time to review the information distributed by City Manager Malinen and that any action be deferred. Mayor Roe asked that Councilmembers review the overall policies for Metro Cit- ies and the LMC on their specific websites; with City Manager Malinen offering to provide that link to individual Councilmembers. e. Continue Discussion on Resident Survey Mayor Roe reviewed the proposed action of the RCA dated February 25, 2013. Councilmember Willmus expressed his original concerns in moving forward with a survey at this late date, questioning its value to the budget process. Councilmember Willmus reviewed his personal contact with Ms. Diane Traxler of Decision Resources and her comments regarding the City's bid process; with those comments having been submitted to City Manager Malinen for his re- sponse; and asked that he publically respond to them. Councilmember Willmus advised that it was his understanding from his conversation with Ms. Traxler that the RFP was not made available to their firm in the timeframe presented; and fur- ther that it had been suggested to her that the City had already selected a vendor. Councilmember Willmus sought an explanation of those two comments. City Manager Malinen responded that he did contact Ms. Traxler after the last City Council meeting as directed by the City Council as to why Decision Re- sources had not submitted a proposal. Relative to the RFP, Mr. Malinen advised that all applicable vendors were noti- fied of the RFP; however, due to a typographical error, which was subsequently corrected, there was an apparent problem in all vendors' ability to access the RFP online. Upon correction, Mr. Malinen advised that five (5) vendors got the right link to find the RFP and were able to generate questions to staff; with receipt of three(3)bids. Regarding the communication by Councilmember Willmus with Ms. Traxler, Mr. Malinen advised that he was unable to agree with her perception of the bid pro- cess itself or his conveyance to her that any decision had been made. Mr. Ma- linen advised that he did not convey such a comment and apologized if Ms. Traxler mistook any of their conversation to indicate such a situation, other than noting that the process remained closed until the City Council made some other decision. Councilmember McGehee stated that she had a problem with the process, similar to what she expressed during the initial process with the fire station and problems with the City's website design. Councilmember McGehee opined that this was just another example of this type of RFP and distinct impressions that a particular