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Regular City Council Meeting Monday,March 18,2013 Page 14 $10,000.00 of the allotted $20,000.000 would be used; or approximately $34,000 in 2013 for initial implementation and annual maintenance of the system; without any additional cost by medical carriers for ongoing connections. At the request of Councilmember Laliberte regarding the type of reports staff will be able to generate electronically versus hand-reporting through this new system compared to the existing payroll system, Ms. Bacon advised some would include EEO required reports and any other employee related data that is not numeric or finance based, since the payroll system was numerically-based. Ms. Bacon pro- vided several examples of data that would be more readily available once all data had been entered into the system. At the request of Councilmember Laliberte as to whether staff investigated whether this same type of system and data tracking would be available through the current payroll system and whether a second vendor/system was required, Ms. Bacon advised that this had been researched by staff. Ms. Bacon advised that the research had found that none of the stakeholders found Springbrook intuitive as it was very much a financial package; and since employees would be personally en- tering some data and managers using that data, it would create a long function ra- ther than a logical function for those employees and be unable to meet the needs based on how that software was driven. Ms. Bacon advised that Springbrook software would also not provide online performance reviews as a function; with management staff hoping to have that function to improve timely reviews for em- ployees, as well as options for employees to perform their own self-evaluations online and maintain that data in-house. Mayor Roe noted that last week's discussion indicated that there would not be any offset savings in Human Resources functions through this HIRS,but that it would just allow that work to be done more efficiently, and asked Ms. Bacon if this was a fair assessment from her perspective. Ms. Bacon concurred, opining that it was a misnomer that software and electron- ics saved people time, it just allowed use of time in a different fashion. Ms. Ba- con noted that someone needed to enter that data, and it would take time to do so. Ms. Bacon suggested that the time savings may be found at the back end for lead- ership in how they were able to manage their staff and do their budgeting and planning for their departments by being able to pull reporting and analytics for better decision-making. At the request of Councilmember Laliberte, Ms. Bacon confirmed that other ven- dors would not incur any additional costs, and that the $1,250.00 previously quot- ed represented the total cost. If the City were to change insurance carriers in the future, Ms. Bacon advised that staff would negotiate with that vendor to provide a similar link if they were interested in providing coverage. •