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REQUEST FOR COUNCIL ACTION Date: 04/08/13 Item No.: 13.a Department Approval City Manager Approval Item Description: Receive City Staff Budget Program Priorities B ACKGROUND 1 At the March 25, 2013 City Council meeting, the Council discussed the budget program prioritization 2 process including the methodology to be used to assign budget priorities. It included the following 3 ranking criteria: 4 5 6 Priority RankCriteria Critical 7 impact on meeting City Goals and Community Aspirations Significant 5 impact on meeting City Goals and Community Aspirations Important 3 impact on meeting City Goals and Community Aspirations Desirable 1 impact on meeting City Goals and Community Aspirations 7 8 During the meeting it was noted that many of the functions the City performs were not specifically 9 identified in either city goals or community aspirations, but are necessary to continue normal city 10 operations. They typically include functions that are required under federal or state law, or City Code. 11 The Council directed Staff to use the same priority-ranking system noted above with the understanding 12 that these functions aren’t necessary designed to achieve specific goals or aspirations. 13 14 The Council then directed Staff to develop and submit budget program rankings for their specific 15 department only, in an effort to guide the Council’s own prioritization process. A copy of Staff’s 16 budget program priority rankings is included in Attachment A. 17 18 O P OLICYBJECTIVE 19 A review of the Council’s Program Budget Priorities is consistent with the adopted budget calendar and 20 the City’s Performance Management Program. 21 FI INANCIAL MPACTS 22 Not applicable. 23 SR TAFF ECOMMENDATION 24 Staff recommends that the Council continue to support the City’s Performance Management 25 Program by conducting a budget program prioritization process to be used for the 2014/2015 Budget. 26 Page 1 of 2