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Regular City Council Meeting Monday,March 25,2013 Page 28 Malinen suggested that which process was used could be based on the total pro- ject cost estimates and size of a particular project. Mr. Malinen noted that neither process was used all the time, since it was fairly labor-intensive from an adminis- trative point. However, Mr. Malinen advised that when cost effective, the pro- cesses would be implemented as much as possible. Councilmember Etten expressed his appreciation of the third party component in the ASU model, allowing for guidance from outside the City, which he opined should improve the process. In the best overall value process, Councilmember Et- ten expressed concern in how to determine the best vendor qualifications through the blind approach. Mayor Roe asked that staff continue to keep the City Council apprised of the pro- cesses continue to evolve. Mayor Roe note that the ASU third party participation would not be available to the City long-term, and was being used specifically for the Park Renewal Program. Mr. Brokke stated that he was an advocate for the best value procurement system, and once the City had full access to the software/license, staff could continue to improve the process. Mr. Brokke suggested moving slow at this time to get the process right and then developer a deliberate plan moving forward. Willmus moved, Etten seconded, to extend the meeting until conclusion of the following item. Roll Call Ayes: Willmus; Etten; McGehee; Laliberte; and Roe. Nays: None. b. Discuss the Budget Program Prioritization Process A bench handout was provided from Councilmembers Etten and McGehee enti- tled, "Proposed Process with Proposed Rubric"related to this discussion. Councilmember Etten provided an overview of the proposed rubric and process as outlined, designed to provide more educated choices for priority ranking, with categories ranked in the 2013 budget as outlined on page 2 for easy reference ver- sus ranking. Councilmember Etten opined that, without information from De- partment Heads who were experts in their fields and with their own budgets, there was a disconnect. Councilmember noted the value of that specific department in- formation versus a congregate ranking by Department Heads of all departments. Mayor Roe reviewed past methods and rationale in what the ranking numbers sig- nified in the overall process; and the value of having Department heads provide their feedback prior to the City Council's ranking.