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Bryan Lloyd To: Cc: Subject: �. ._ Angela M. Samec Deb Bloom Midland Hills Country Club Attachments: PF08-009_RPCA_030508_Packet.pdf; Site Plan.pdf ,�� LJ PFOS-009_RPCA_0 Site Plan.pdf (131 30508_Packet.pd... KB) (Here's the complete version of the draft I accidentally sent earlier.) Ms. Samec, I've talked with the City Engineer, Deb Bloom, about the surveys you sent, and there appear be some remaining issues to resolve before the request to vacate the Walnut Street right-of-way (ROw) can be brought to the City Council for approval. As you may have read in the email that I originally sent to Sandra Nelson in your office (who subsequently forwarded the message to you), the Planning Commission recommended vacating the portion of the Walnut Street ROW that overlaps Midland Hills' property as the City understands the property boundaries. The "Site Plan" PDF attached to this email represents the relevant Midland Hills property lines according to City and County records (in blue), the pavement of State Highway 280 and the recently-closed access road (in grey), and the Walnut Street ROW as represented in the surveys provided by Midland Hills (in red); this is something I cobbled together by tracing the different layers of informaiton onto one site plan so, while it isn't survey quality, it's accurate enough for illustration purposes. In the site plan, the red-shaded area illustrates the portion of the ROW that City staff and the Planning Commission have recommended for vacation. The significant difference between this site plan and the latest survey provided to the City is at the north end of the ROW; the applicant's survey still shows the area to be vacated as extending all the way to Highway 280. If the City and County records of the property boundaries are accurate as shown in the attached site plan, then Midland Hills needs to supply a legal description corresponding to the red-shaded area in that PDF; this is the portion of the ROW that overlaps the golf course property and that has been recommended for vacation. A digital copy of the staff report that was reviewed by the Planning Commission prior to making their recommendation is also attached to this email for your reference. But even if the Midland Hills property actually does extend all the way to the edge of Highway 280, the Public Works Director and the Planning Commission only recommended vacating the ROW shaded in red on the attached site plan - because the (un-shaded) remainder of the ROW may be needed in the future for utilities or expansion of the highway - and the applicant would still need to provide the legal description corresponding to the area recommended for vacation. The application for the requested ROW vacation was received on January 31, 2008, and the 60-day deadline for final action by the City expires on March 31, 2008. Since there is no longer time to provide the City Council with the information needed make a decision at the March 24th meeting as originally expected, it will have to wait until the next city Council meeting which is scheduled for April 14, 2008. For this reason, it is necessary to extend the action deadline by an additional 60 days pursuant to MN Statute 15.99 subd. 3f; nevertheless, City staff remains committed to requesting City Council action on the application as soon as possible after receiving the required information. Please contact Deb Bloom (651-792-7042 or deb. about the survey and legal description. If you the Planning Commission recommendation, or the feel free to contact me at the phone number or Bryan Lloyd bloom@ci.roseville.mn.us) with any questions have questions about the PDF attachments, extension of the action deadline, please email address below.