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� ^ Attachment D EXTRACT OF THE DRAFT MINUTES OF THE APRIL 1, 2009 PLANNING COMMISSION MEETING a. PLANNING FILE 09-009 Request by Ehlers & Associates, Inc. for approval of an easement vacation at 3060 Centre Pointe Drive to allow an office expansion that necessitates a redesigned storm water management system and a newly-dedicated drainage easement. Chair poherty opened the Public Hearing for Planning File 09-009 (6:40 p.m.). Associate Planner Bryan Lloyd reviewed staffs analysis of the request by Ehlers and Associates for vacation of a utility and drainage easement for the storm water management pond in the southeast corner of their property at 3060 Centre Pointe Drive. Mr. Lloyd advised that Ehlers desired to expand their office building in compliance with the PUD that would require the storm water management pond to be redesigned, the existing easement to be vacated, and a new easement created for the new pond configuration. Mr. Lloyd noted that the Public Works/Engineering Department had reviewed the request by Ehlers and had determined that the subject storm water easement could be vacated and replaced by a new easement that covered the redesigned and approved (by Rice Creek and City Engineer) storm water pond. Staff recommended approval of the request by Ehlers and Associates for vacation of a utility and drainage easement for the storm water management pond in the southeast corner of their property at 3060 Centre Pointe Drive; based on the comments and findings of Sections 4 and 5 and the conditions of Section 6 of the project report dated April 01, 2009. Discussion included clarification of square footage of the existing building and proposed expansion; consistency of the vacated easement and legal description and survey dated March 4, 2009 as part of this application; dedication of a new utility and drainage easement covering the newly designed and approved storm water management pond prior to vacation of the existing easement; proposed design techniques for the new easement; the applicanYs intent to provide pervious parking in some spaces to further mitigate storm water management (not shown in the packet materials); and any safety concerns related to the pathway along Cleveland Avenue. City Engineer Deb Bloom concurred that the safety concerns of the adjacent pathway were valid, however, she opined that the new pond would not affect he existing pathway; that staff would investigation location of the trees; and that the incline would be no steeper than the current grade, and would just provide for a different conveyance system